CFC: The Application Process
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Club Finance CouncilThe Application Process Downloads |
CFC Online Workshop
The Application Process
Grant funds are available for undergraduate organizations only. An organization must be registered and in good standing to apply. Only the President or the Treasurer of record with CSI are eligible to submit applications. To be eligible for funds, you must complete the CFC workshop online or attend one of the quarterly in person workshops. Check the CFC website for the time and date of the in person workshop.
The applications are available for download through the links on the right. They are formatted to open in Microsoft Word.
Groups interested in applying for grants must meet the dates and deadlines listed.
Each group requesting funding must submit an original application with supporting documents and 1 copy of materials on date designated by CFC to accept application. Applications not submitted by deadline are not eligible for funding.
When submitting applications each group will have an opportunity to present their request to several board members and answer any questions they may have. If during allocations the board has additional questions the applicant will be contacted.
All groups granted or loaned money will meet with the CFC student manager to review the finance agreement. Groups are expected to keep detailed financial records of all their CFC expenditures. All expenditures made with CFC funds must be substantiated with ORIGINAL receipts. See the CFC Student Manager or Coordinator for details.
All organizations are required to complete the online CFC workshops prior to applying. If organizations do not complete CFC workshop or do not register they will be ineligible for funding that quarter.
Money is available each quarter, therefore groups are strongly encouraged to do the appropriate planning before applying for funds. A group should not rush an application if they do not have all the necessary financial information regarding their proposed activity.
A registered student organization can submit a request for a loan or dance grant at any time during the academic year. There are no deadlines for loans and can be submitted directly to the Program Coordinator of CFC in person. Please make an appointment with the Program Coordinator for CFC before submitting a loan application.
The funds administered through the Club Finance Council are provided yearly by an ASUCD grant.
For CFC Grant Applicants
The Club Finance Council Process
Workshops are now being conducted online. Once completed you will receive a confirmation email with supporting documents to assist with the application process.
2. Complete the CFC Grant Application
Grant Applications are available online. They are to be filled out electronically and be signed by the applicant. You will need a separate application for each event you are applying for: if you are printing a journal and putting on a talent show, for example, you will be filling out two applications.
We encourage groups to print out a copy of your completed application and meet with the CFC Student Manager or Program Director to make sure the application is correct.
This may really help reduce the paperwork drama for you. Just make an appointment (her contact information is at the bottom of the page), she would be very glad to help! If you are waiting until last minute to complete the paperwork (the day the applications are due), just stop by the application intake room in the morning with one copy of the application and have a board member look over it. Then, after making changes if any were needed, you can photocopy it and be on your way.
3. Turn in Your Grant Application
Grant applications will be accepted on the specified deadline. A board member will review the application to ensure it is complete. At that point someone will meet with you to review the content to learn more about your event/program/activity and your allocation request.
4. Check 4th floor display board to find out if you received funding or check the Center for Student Involvement website about 1 week after applications have been submitted
CFC will make all allocation decisions public information on both the Center for Student Involvement website and on the display board located on the 4th floor of the MU. A list of all the organization that applied for funding that quarter, the amount of money they requested as well as the amount of money allocated.
5. Sign your Finance Agreement
If your group received funding you will need to schedule an appointment with the CFC Student Manager. Call the CSI office at (530)752-2027 (and then press 9 to get to the receptionist) during their business hours (9-4, M-F) to make an appointment. When you meet with her you will sign a Finance Agreement and then your grant will be transferred to your agency account. The finance agreement must be signed by all officers of the club before funds can be transferred to your account.
6. Turn in final receipts
After your event/publication, etc., meet with the CFC Program Coordinator, Lori Fuller to complete your expenditure report. Expenditure reports must be completed within 30 days of date of your event.
Obvious For Some, Necessary To Know For Everyone
Tips for Getting CFC Funding
- Fill out the Grant application correctly, making sure all the $ amounts add up and match those listed on your supporting documents (quotes).
- Make sure your event is well planned and you can speak about it with confidence at the interview.
- Declare your full budget on your application, including expenses that you are paying for.
- Do as much fundraising as you can for the event: CFC will never pay for 100% of the event’s/publication’s costs.
- Only list the fundraising you will contribute to the event/publication on the grant application: if your organization does fundraising that will not be put towards the event in question, don’t list it on the application.
- Have an exact location: know which facility you are using (if you will be using one), have it reserved and attach the reservation confirmation to your application.
- Have exact dates: if you are having an event, know when exactly you will be having it; if you are printing a publication, know when you will be printing.
- If your event involves a speaker/performer, reserve that speaker/performer and attach the reservation confirmation (an official statement from that person saying they agree to do this) to your application.
- The bottom line: plan your event well; know where it will be, who will be performing/writing (if a publication), who will be attending, etc.
Tips for the Interview
- Show the board members you are serious about your event.
- Answer directly to the questions the board members are asking you. Don’t spend time on not-so-relevant responses. This prevents the board members form getting all their questions answered (they only have 7 minutes) and this does not help you.
- Be confident! The board members are quite nice, we promise!
How money is distributed
CFC uses the following criteria in determining where funds are to allocated:
- Importance of activity to the UC Davis campus, groups, and individual students
- Degree of planning and prospects for success
- Whether the group has attempted to raise funds elsewhere
- Whether the group has used funds responsibly in the past
- Importance of the activity to support the principles of community at UC Davis
Money will not be granted for the following:
• Class assignments
• Events that serve alcohol
• Events that are not open to all UCD students
• Food and drink
• Banners
• T-shirts
• Equipment Purchases
• Payment of organization debts
• Payment of organization members for services rendered
• Past expenditures
• Scholarships
• Support for ASUCD political candidates
• Events that do not have confirmed speakers, films, or performances
• Applications that do not have supporting documents attached to it
• Items that have received partial funding from CFC
• Requests not in compliance with CFC guidelines and procedures
• Payments to UC employees, including staff, faculty, and students
• Requests that are cosponsored by any unit of ASUCD unless the organization has exhausted its CFC funds
• IM clubs/organizations, unless they are registered through CSI
• Failure to attend one mandatory CFC workshop (per year)
• Orgs with pending status
• Unsigned applications
• Groups not registered with CSI
• Organizations on hold
CFC has no obligation to fund any group on a regular, annual, or continuing basis.
Total grant requests summing to over $2,000 will not be considered.