Policies

UC Davis Definition Of Hazing
California Hazing Law
Distribution Of Literature
Posting
Symbolic Structures
Political And Religious Activities
Auctions
Alcohol
Amplified Sound
UC Davis Ticket Office
Event Security
Facility Attendants
Fire Safety
Facility Decorations And Alterations
Film / Video Copyrights
Cash Handling
Failure To Comply With University And Department Policies

*Excerpted from the UC Policies Applying to Campus Activities, Organizations and Students.

http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/uc100.html

Chancellors may impose discipline for the commission or attempted commission (including aiding or abetting in the commission or attempted commission) of the following types of violations by students, as well as such other violations as may be specified in campus regulations:

102.01
Academic Misconduct. All forms of academic misconduct such as cheating, fabrication, plagiarism, or facilitating academic dishonesty (see UC Davis Code of Academic Conduct).

102.02
Other Dishonest Acts. Other forms of dishonesty such as fabricating information, furnishing false information, or reporting a false emergency to the University.

102.03
Forgery, Alteration, or Misuse. Forgery, alteration, or misuse of any University document, record, key, electronic device, or identification.

102.04
Theft, Misappropriation, Possession of Stolen Property, or Vandalism. Theft of, conversion of, destruction of, or damage to any property of the University of others, or possession of any property when the student Knew or reasonably should have known that it was stolen.

102.05
Computer and/or Electronic Resource Theft, Misuse, or Abuse. Theft or abuse of University electronic communications resources such as computer and electronic communications facilities, systems, and services. Examples of abuses include unauthorized entry, use, transfer, or tampering with the communications or accounts of others, or interference with the work of others or with operation of computer/electronic communications facilities, systems, and services. Use of University computer and electronic communications facilities, systems, or services that violates other University policies or campus regulations (see UC Davis Policy on Acceptable Use of Electronic Communications Resources)

102.06
Unauthorized Entry, Use, or Possession. Unauthorized entry to, possession of, receipt of, or use of any University services, equipment, resources, or properties, including the University’s name, insignia, or seal.

102.07
Violation of Residence Hall or Housing Policies. Violation of policies, regulations, or rules governing University housing facilities or other housing facilities located on University property.

102.08
Physical abuse including but not limited to sexual assault, sex offenses, and other physical assault; threats of violence; or other conduct that threatens the health or safety of any person.

102.09
Sexual Harassment. Sexual harassment is unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature, when submission to or rejection of this conduct explicitly or implicitly affects a person’s employment or education, unreasonably interferes with a person’s work or educational performance, or creates an intimidating, hostile or offensive working or learning environment. The University responds to reports of any such conduct (see University Policy on Sexual Harassment and Complaint Resolution Procedures and UC Davis Sexual Harassment Policy).

102.10
Stalking. Stalking behavior in which a student repeatedly engages in conduct directed at another person and makes a credible threat with the intent to place that person in reasonable fear for his/her safety, or that of his/her family; where the threat is reasonably determined by the University to seriously alarm, torment, or terrorize the person and to serve no legitimate purpose.

102.11
Other Harassment. Harassment by a student of any person by a) using, displaying, or making other demonstrations of words, gestures, imagery, or physical materials, or engaging in any form of bodily conduct, on the basis of race, color, national or ethnic origin, alienage, sex, religion, age, sexual orientation, or physical or mental disability, that has the effect of creating a hostile and intimidating environment sufficiently severe or pervasive to substantially impair a reasonable person’s participation in University programs or activities, or use of University facilities. The conduct must target a specific person(s) and must be addressed directly to that person(s). Before applying this policy, the campus must consult with the Office of General Counsel regarding its interpretation and application in light of the specific circumstances.

102.12
Hazing. Participation in hazing or any method of initiation or pre-initiation into a campus organization or other activity engaged in by the organization or members of the organization at any time that causes, or is likely to cause, physical injury or personal degradation or disgrace resulting in psychological harm to any student or other person (see UC Davis Definition of Hazing).

102.13
Obstruction or Disruption. Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other University activities.

102.14
Disorderly or lewd conduct.

102.15
Disturbing the Peace. Participation in a disturbance of the peace or unlawful assembly.

102.16
Failure to Comply with Directions of Official, or Resisting or Obstructing Official. Failure to identify oneself to, or comply with the directions of, a University official or other public official acting in the performance of his/her duties while on University property or at official University functions; or resisting or obstructing such officials in the performance of or the attempt to perform their duties.

102.17
Unlawful Possession, Use or Distribution of Controlled Substances. Unlawful manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, or sale of controlled substances, identified in federal and state law or regulations.

102.18
Possession, Use or Distribution of Alcohol in Violation of Policy. Manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, or sale of alcohol that is unlawful or otherwise prohibited by, or not in compliance with, University policy or campus regulations. (See UC Davis Guide to Residence Hall Life.)

102.19
Possession, Use or Manufacture of Explosives or Destructive Devices. Possession, use, storage, or manufacture of explosives, firebombs, or other destructive devices.

102.20
Possession, Use or Manufacture of Prohibited Weapons Possession Use, or manufacture of a firearm or other weapon as prohibited by campus regulations.

102.21
Violation of Disciplinary Action. Violation of the conditions contained in the terms of a disciplinary action imposed under these Policies or campus regulations.

102.22
Violation of Emergency Order or Suspension. Violation of the conditions contained in a written Notice of Emergency Suspension or violation of orders issued during a declared state of emergency (See University of California Policy on Campus Emergencies (13 MB)).

102.23
Unauthorized Preparation, Sale, or Distribution of Notes or Recordings of University Courses, or Copying of Course Materials. Selling, preparing, or distributing for any commercial purpose course lecture notes or video or audio recordings of any course unless authorized by the University in advance and explicitly permitted by the course instructor in writing. The unauthorized sale or commercial distribution of course notes or recordings by a student is a violation of these Policies whether or not it was the student or someone else who prepared the notes or recordings. Copying for any commercial purpose handouts, readers or other course materials provided by an instructor as part of a University of California course unless authorized by the University in advance and explicitly permitted by the course instructor or the copyright holder in writing (if the instructor is not the copyright holder).

HAZING

UC DAVIS DEFINITION OF HAZING

It is against the law for student organizations to conduct any activities which involve “hazing.” Violations may result in loss of registration as a student organization, action by the Office of Student Judicial Affairs, or referral to local law enforcement agencies.

Action and activities which may constitute Hazing include, but are not limited to, the following*:

1. Forms of physical activity not part of an organized, voluntary athletic contest or not specifically directed toward constructive work.

2. Any activity that might reasonably bring physical harm to the individual.

3. Paddling, beating, or otherwise permitting someone to hit another individual.

4. Requiring one to wear any degrading or uncomfortable garments.

5. Depriving one of the opportunity for sufficient sleep (6 hours per day minimum), decent and edible meals, or access to means of maintaining body cleanliness.

6. Activities interfering with one’s academic efforts by causing exhaustion, loss of sleep, or reasonable study time.

7. Requiring one to consume large amounts of alcohol.

8. Forcing, coercing, or permitting one to eat or drink foreign or unusual substances such as raw meat, raw eggs, salt water, onions, etc.

9. Having substances such as eggs, paint, honey, etc. thrown at, poured on, or otherwise applied to the bodies of individuals.

10. Morally degrading or humiliating games or any other activities that make an individual the object of amusement, ridicule, or intimidation.

11. Kidnaps, road trips, etc., which are conducted in a manner that endangers the health or safety of an individual.

12. Subjecting one to cruel or unusual psychological conditions for any reason.

13. Any requirement which compels someone to participate in any activity which is illegal, perverse, publicly indecent, contrary to the individual’s genuine moral and/or religious beliefs, or contrary to the rules, policies and regulations of the University.

*These rules apply to undergraduate, graduate, alumni, potential or active members.

CALIFORNIA HAZING LAW


EDUCATION CODE SECTIONS 32050-32052 “HAZING” 32050.

As used in this article, “hazing” includes any method of initiation or pre-initiation into a student organization or any pastime or amusement engaged in with respect to such an organization which causes, or is likely to cause, bodily danger, physical harm or personal degradation or disgrace resulting in physical or mental harm to any student or other person attending any school, community college, college, university or other educational institution in this state; but the term “hazing” does not include customary athletic events or other similar contests or competitions.

CRIMINAL PENALTIES FOR HAZING 32051.
No student, or other person in attendance at any public, private, parochial, or military school, community college, college, or other educational institution, shall conspire to engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any fellow student or person attending the institution.

The violation of this section is a misdemeanor, punishable by a fine of not less than one hundred dollars ($100), nor more than five thousand dollars ($5,000), or imprisonment in the county jail for not more than one year, or both.
FORFEITURE OF FUNDS AND/OR LOSS OF UNIVERSITY RECOGNITION DUE TO PARTICIPATION IN HAZING 32052.
Any person who participates in the hazing of another, or any corporation or association which knowingly permits hazing to be conducted by its members by others subject to its direction or control, shall forfeit any entitlement to state funds, scholarships, or awards which are enjoyed by him/her and shall be deprived of any sanction or approval granted by any public educational institution or agency.

The governing board of any public school, public college, public university or other public educational institution or agency shall adopt rules and regulations to implement this section.
If the Attorney General or the district attorney of any county or city has reason to believe that a forfeiture should be declared under this section, he or she may institute a special proceeding in the superior court to establish such forfeiture. Any funds so forfeited shall be deposited in the State Treasury and credited to the State School Fund.

DISCRIMINATION AND HARASSMENT

The campus has both formal complaint procedures and an informal advisory system for the resolution of
complaints of discrimination or harassment based on race, color, national origin, religion, sex, sexual orientation, physical or mental disability, or age.

FORMAL COMPLAINTS
As a general rule, formal complaints will not be considered unless a written complaint is filed with the Office of Student Judicial Affairs within 30 calendar days of the time the student could reasonably be expected to have knowledge of the injury allegedly caused by the offensive action.

INFORMAL COMPLAINTS
Students may attempt to resolve their complaints informally, and may seek information and assistance from a variety of campus resources on an informal basis. CSI coordinates all informal complaints as they apply to student organizations. Individuals can submit a complaint form from the CSI office or download a form from
http://spac.ucdavis.edu/forms.htm . The Office of Student Judicial Affairs has been designated to coordinate the informal advisory system for student complaints of discrimination, and to provide advisory, investigatory, mediation and conciliation services to students having such complaints. Student Judicial Affairs is located at 3200 Dutton Hall, and may be reached by phone at 752-1128.

Other campus units that students may contact for assistance on an informal basis include:

EOP-SAA Office
752-3472
Counseling Center
752-3472
ASUCD Grievance Center
752-8009
Graduate Student Association
752-6108
Campus Affirmative Action Coordinator
752-2412
Deans of the Colleges Residence Life Officer
752-2033
and/or in cases of sexual harassment, information can be obtained by calling:
Sexual Harassment Education Office
752-9255
Student Judicial Affairs
752-1128
Student Housing Office
752-1736

DISTRIBUTION OF LITERATURE

Distribution of literature is allowed under the following regulations, which are intended to prevent interference with the free flow of persons and traffic, and with the regular activities of the University.

GENERAL GUIDELINES

  1. Literature to be distributed must be of a non-commercial nature.
  2. Literature must clearly indicate the name of the sponsoring person or organization.
  3. Distribution shall not obstruct the free flow of traffic.
  4. Materials may be offered to the public but shall not be forced upon individuals.
  5. The sponsoring person or organization may be held responsible and charged for clean-up associated with the distribution of literature. Violations of this policy are also subject to Student Conduct guidelines and administrative responses that could affect use of facilities or other privileges offered to the group by the University.

INDOOR DISTRIBUTION

  1. During Meetings: Materials may be distributed during meetings only by University individuals and groups and only when the department head or organization has approved such distribution.
  2. In Departments: With prior permission of the department head, free non-commercial literature such as pamphlets and brochures may be left in waiting areas, lobbies, or lounges assigned to a specific
    department.
  3. In Mailboxes: Only materials relating to University business may be distributed by placing copies in departmental mailboxes.
  4. In Residence Halls: Materials may not be distributed in on-campus student residence facilities or left in stacks near student residence mailboxes without prior permission from the Student Housing Office.
  5. In the MU: Flyers may be left at the MU Campus Information Center on the 1st floor of the MU. The information must include your student group name, UC Davis and be advertising a group sponsored event.

OUTDOOR DISTRIBUTION

  1. Any person may hand-distribute literature in University outdoor areas open to the public generally, except that materials may not be distributed in outdoor areas surrounding on-campus student residential facilities without prior permission of the Student Housing Office. This activity shall be consistent with maintenance of University property and the free flow of persons and traffic, and shall not interfere with the normal activities of the campus. Interference with facility entrances is strictly prohibited.
  2. Bulk distribution of periodical publications, whether free or for sale, requires the prior approval of the Director of MU Auxiliary Services, who is located on the fourth floor of the Memorial Union.
  3. Outdoor table distribution of literature is restricted to designated areas near the Memorial and Silo Unions. Reservations for outdoor tables must be made through the MU Campus Information Center and tables must always be attended.
  4. Materials may not be distributed by placing copies on or in vehicles (including bicycles) on University properties.

OTHER DISTRIBUTION METHODS

  1. Publications produced by registered student organizations through AS Papers, that meet criteria established by the Campus Media Board, may be distributed in designated racks on campus. Contact the AS papers for details.
  2. When any party (off-campus non-profit groups or registered organizations) wishes to solicit funds for literature while using a reserved table, that party must receive prior approval; registered student
    organizations from CSI, and off-campus non-profit groups from Campus Events and Visitors Services.
  3. The campus mail is for official University business. Materials may only be distributed through the campus mail by campus organizations for communications with members with campus addresses and for
    conducting the organization’s business with campus departments.
  4. Employee newsletters, Dateline and UCDMC Update, may be used, on a space-available basis, for announcement of public meetings of campus organizations that are of general interest.

POSTING

CAMPUS POSTING GUIDELINES
Posting is allowed under the following regulations which are intended to prevent interference with the free flow of persons and traffic and with the regular activities of the University.

GENERAL GUIDELINES
(Pertains to all posting on campus, both indoors and outdoors)

  1. Only one notice per event/activity per bulletin board is allowed.
  2. No 3-dimensional materials may be posted on any Public University Bulletin Boards (materials must lay flat on the board).
  3. All posted materials must clearly indicate the name of the sponsoring department, organization, or person.
  4. No poster, handbill, or any other form of announcement or statement may be placed on, attached to, hung from, propped against, or written on any structure or natural feature of the campus such as walls, doors of buildings (either inside or outside), windows, restrooms, building or directional signboards, the surface of walkways or roads, fountains, posts, columns, waste receptacles, or trees. The cost of enforcement, removal, or restoration may be billed at $27.51 per hour with a minimum of 2 hours of Grounds labor for most violations to the department, organization, or person(s) responsible for policy violation.
  5. Organizations or persons posting or exhibiting materials in a language other than English must file a translated copy of the materials with Center for Student Involvement.
  6. Tthe painting of signs, posters, and banners in the Memorial and Silo Unions and Lower Freeborn Hallways is not permitted.
  7. Chalking is not permitted on campus.

INDOOR POSTING
Public University Bulletin Boards (only one per bulletin board of the following materials may be posted)

  1. Announcements of activities sponsored by campus organizations or departments: size limit 11′’ x 17′’.
  2. Off-campus events and commercial materials: size limit 8 1/2” x 11”.
  3. Personal ads of students, faculty and staff: size limit 8 1/2” x 11”.

Departmental Bulletin Boards

  1. Posting on departmental bulletin boards requires the permission of the department.
  2. Posting in residence halls requires the permission of the Assistant Director of Student Housing.
  3. No commercial materials may be posted.

OUTDOOR POSTING

  1. Only campus organizations such as departments, registered student organizations, sport clubs, constituent organizations (e.g., ASUCD, GSA), and campus interest groups are permitted to place temporary signs, banners and posters at outdoor campus locations. Content is limited to sponsored events and student government elections and must include the name of sponsor, date, time, and location of event.
  2. Signs, banners, or posters attached to stakes may only be placed on decomposed granite so long as they do not obstruct the free-flow of campus traffic, damage lawns or grounds, or create a safety hazard, or interfere with a scheduled event sponsored by another organization. Signs, banners, or posters may be staked on the Quad lawn only in association with a reserved Quad event.
  3. A-frame signs may be placed only on decomposed granite areas near side walks. They are prohibited on sidewalks and patios, in streets, in all bike circles, and on all lawn areas of the campus. A-frames that do not advertise a specific event with date, time, and location will be removed.
  4. Signs, banners, or posters cannot be propped against, hung from trees, or attached to buildings, balconies, waste receptacles, columns, or campus directional signboards.
    1. Only wooden posts or stakes of no more than 2” x 2” thickness may be used to support any signs, banners, or posters (no metal or plastic pipes).
    2. Posts or stakes are to be hammered into the ground. No digging is permitted.
  5. Size limits for signs, A-frames, banners, and posters are as follows:
    1. Wooden signs, lightweight plastic board (“coroplast” material), and A-frames are limited to dimensions of 2 1/2’ x 4’ (30” x 48”)
    2. A-frames must be constructed of sturdy materials to withstand strong winds and weather conditions.
    3. Signs and banners made of paper, cloth, and plastic sheeting do not have specific size limits as long as good judgment is used.
  6. Signs, banners, and posters attached to stakes may not be posted in the same location for more than one week art a time. However, ASUCD or GSA posting material used for elections may remain for the duration of the campaign period.
  7. Sponsors are responsible for removing all signs and materials within 24 hours of the conclusion of the event or they will be discarded. Grounds reserves the right to remove signage as part of their normal maintenance schedule.

Groups may contact the Grounds Division at 752-1655 to retrieve removed A-frames and stakes.

COMMERICAL ADVERTISING

DISTRIBUTION
University regulations prohibit the distribution of commercial advertisements on campus.

POSTING POLICY
Posting of one commercial advertisement per event/activity per University bulletin board is permitted.
(size limit 8 1/2” x 11”). Posting of commercial advertising on department, individual faculty member, classroom notice, and Student Housing bulletin boards is not permitted.

MAIL POLICY
Commercial mail cannot be delivered by hand to student organizations and residence hall mailboxes. It must be distributed through the United States Postal Service. Mail must be individually addressed. When mailing to registered student organizations use the following address: University of California, Davis, Center for Student Involvement, Name of Student Organization, Box #___, One Shields Avenue, Davis, CA 95616-8706.

ADVERTISEMENT IN CAMPUS NEWSPAPERS
The most effective way to reach the campus population is by means of advertising in campus newspapers. Contact the individual papers directly for advertising and insertion rates. There is one Associated Students newspaper, “The California Aggie”, located on campus in 25 Lower Freeborn Hall, 752-8660. Many registered student organizations produce alternative papers at the AS Papers production center, located in 13 Lower
Freeborn, 752-2848. Call for information on currently operating alternative papers and their contact numbers.

SYMBOLIC STRUCTURES

BACKGROUND
Freedom of speech is important at UC Davis. The University is a marketplace of ideas where the discussion of a wide variety of issues is both desirable and encouraged. UC Davis students have chosen symbolic structures as a powerful means of communicating their ideas. Therefore, as a campus we have determined that it is appropriate to permanently designate a site as a “symbolic speech” area where such structures might be placed. This policy shall govern such structures.

SPONSOR
A symbolic structure may be placed within the designated site by any registered student organization, campus interest group, or full-time student, staff, or faculty member upon completion of a reservation through Conference & Event Services (CES). Student sponsors (including student organizations) are encouraged to meet with the staff of the Center for Student Involvement to work out details of the proposed structure, prior to approaching CES for the reservation itself. Faculty and staff must work out details of the reservation directly with the staff of CES.

LOCATION
An area on the decomposed granite just off the northeast corner of the Quad is designated as an area for the placement of symbolic structures. This area is bounded on its east perimeter by East Quad Avenue; on the west by the Quad itself; on the north by the sidewalk running east and west just south of Memorial Union; and on the south by an imaginary line running perpendicular to the Quad and East Quad Avenue at a distance of about 65 feet from the north boundary of the site. Within this site, structures must be set back at least three feet from East Quad Avenue and at least six feet from the grassy edge of the Quad.

SIZE
Reservations of the site will normally be limited to an area sufficient to adequately accommodate the symbolic structure placed on the site. Structures themselves will be limited in size to covering an area in the shape of a square, not greater than 12 feet on a side. Limits on height will be determined by CES consistent with issues of safety, construction, materials and taking into account the natural canopy of the trees. Any exceptions to these limitations must be worked out in advance with CES/Center for Student Involvement and in no event can structures exceed the setbacks and physical limits of the site itself.

CONSTRUCTION
Structures may be of a combination of materials, but they must be constructed so they do not cause a safety hazard to passersby. No structure can be of such construction so as to constitute a fire or safety hazard and in no event will fire or flame be permitted as a part of a symbolic structure.

DURATION
Reservations may be made for one month from their inception. Extensions of one month up to the end of the academic quarter may be granted upon application to CES. To assure diverse points of view, extensions will not be granted if there are other sponsors with different structures or different points of view waiting for an available space in the symbolic structure area; or if the sponsor has been negligent in respect to these guidelines. The responsibility for timely removal of the structure rests with the sponsoring organization or individual. Symbolic structures not removed prior to the expiration of the reservation will be removed by the campus and the sponsoring organization or individual may be billed for the costs of removal. Use of the symbolic structure area normally will be suspended by CES for the duration of major annual events which have traditionally used this area.

CONTENT
The sponsor shall be responsible for any messages conveyed through its symbolic structure. The University shall not abridge a sponsor’s right to control the content of its message so long as the content is constitutionally protected expression. Use of this area must comply with all applicable University rules and regulations. As an example, commercial advertising is not permitted within the symbolic speech area.

POLITICAL AND RELIGIOUS ACTIVITIES

As a State instrumentality, the University must remain neutral on religious and political matters. Therefore,
religious and political registered student organizations shall have access to University properties on the same basis as all other registered student organizations.

When University meeting areas are used for political or religious purposes, and when materials such as posters, notices, handbills, and banners are distributed or displayed on the campus for political or religious purposes, the use must conform to all general regulations concerning the time, place, and manner of speech or advocacy (see regulations on posting, distribution of literature, fundraising, non-University speakers, quad and outdoor speech areas).

Public expression in the form of freedom of speech and advocacy may be exercised on campus at such times and places and in such a manner as to assure orderly conduct; the least possible interference with University responsibilities as an educational institution; protection of the rights of individuals in the use of University properties; and reasonable protection of persons against practices that would make them involuntary audiences.

Students, staff, or faulty who are candidates for an off-campus political office shall have no extra or additional rights to post or exhibit materials on campus that advocate their candidacy. Off-campus candidates (like other non-University affiliated individuals) generally may not post or exhibit materials on campus. See posting guidelines.

These policies in no way constitute prohibitions on the right of any individual in the University community to express political or religious views. The University recognizes, supports, and shall not abridge the constitutional rights of faculty, students, and staff to participate, either as individuals or as members of groups, in religious activities and in the political process of supporting candidates for public office or any other political activity.

PUBLICITY & THEME PARTIES

Registered student organizations are encouraged to consider the Principles of Community when choosing their activities to prevent hurtful and divisive consequences that can result from stereotypical and degrading themes.  Our campus affirms the right to freedom of expression and our commitment to the highest standards of civility and decency towards all.  The Principles of Community may be found at http://occr.ucdavis.edu/poc/index.html.

Groups are invited to discuss any activity ideas with Center for Student Involvement if unsure whether an activity would be perceived as degrading or demeaning.

AUCTIONS

This section is under review.

 

ALCOHOL

ALCOHOL USE ON CAMPUS
UC Davis strives to maintain a campus free from the illegal use, possession or distribution of controlled substances. Manufacture, sale, distribution, dispensation, possession, or use of alcohol and controlled
substances by University students and employees on University property, at official University functions, or on University business is prohibited (except as permitted by law), University policy and campus regulations. Students violating these policies are subject to disciplinary action, including Suspension or Dismissal from the University, and may be referred for criminal prosecution and/or required to participate in appropriate treatment programs.

All state laws regarding alcohol and drug use apply on campus, as it is not a “sanctuary” from state law. All drugs made illegal by state and federal law are also prohibited by University policy.

Alcohol may be consumed on campus by those age 21 and over in private residence hall rooms; at approved locations with required permits (e.g., Putah Creek & Rec Pool Lodges; and in the Pub, Alumni Center, and
University Club. Alcohol is prohibited elsewhere. (See UC Davis Policy and Procedure Manual Section 270-21.) Any violation of University policy regarding alcohol use is subject to disciplinary action; individuals are subject to penalties ranging from warnings to dismissal from school, while groups are subject to penalties up to and
including exclusion of the organization from campus.

ALCOHOL PERMIT
A Permit to Serve Alcoholic Beverages is required in order for a group to use alcohol at a campus function. Campus departments and organizations may request permission to hold a group-sponsored event at which alcoholic beverages are served. University policy allows the use of alcoholic beverages on campus at group events under conditions that 1) reasonably protect the interests of the University; 2) reduce the liability of the University; 3) indicate that alcohol is incidental to the program being presented; 4) prevent over-indulgence, and
5) support the laws related to alcohol use.

An application must be submitted at least 10 working days prior to the proposed event to Campus Events and Visitors Services. The application will be evaluated and approved or denied based on compliance with campus policies and State Department of Alcoholic Beverage Control guidelines. Criteria used to evaluate a proposed event include the age composition of the group, how incidental the service of alcohol is to the purpose of the event, whether attendance is limited to members of the sponsoring group and their personally invited guests, whether the event is advertised, and the history of the sponsoring group. For detailed Alcohol Permit Evaluation Guidelines, see http://www.cevs.ucdavis.edu/Public/content.cfm?CONTENT=60&show_sub_menu=60

AMPLIFIED SOUND

The amplified sound permit can be found at: http://ces.ucdavis.edu/forms/sound/

Please read the following policy carefully and submit your completed sound permit to Conference & Event Services by fax at 752-3388 or in person at 442 Memorial Union.

POLICY
The following policies and guidelines have been developed to assure that sound at events held on campus is maintained at a reasonable level and is not disruptive to campus activities or communities.
1. A permit must be approved by CES for outdoor use of sound on campus. Permits will not be approved if the sound may interfere with classes, the orderly administration of the University, or reasonably disturb campus and community residents.
2. The level of sound must be limited to reach only the immediate audience.
3. Speakers must be positioned carefully in order to prevent sound from disturbing persons not in the immediate area. Atmospheric conditions, the surrounding terrain and the buildings can greatly influence the effect of sound. The set-up of speaker should be carefully checked before each event and monitored occasionally during the event by the sponsor.
Sound checks must be conducted only during the hours sound is allowed.
4. Outdoor use of sound is generally permitted in the areas listed below and in accordance with the conditions enumerated. All other areas by exception only.

  • Main Quadrangle (East & West)
    o Monday - Thursday 12 noon - 1 p.m. only
    o Friday 12 noon - 1 p.m
  • 5 p.m. - 10 p.m. (by exception only)
    o Saturday 9 a.m. - 10 p.m. (by exception only)
    o Sunday & Holidays 9 a.m. - 6 p.m. (by exception only)
  • MU Patio
    o Monday - Thursday 12 noon - 1 p.m. only
    o Friday 12 noon - 1 p.m.
  • After 5 p.m. by exception only
    o Weekends & Holidays by exception only
  • Putah Creek Lodge & Rec Pool Lodge
    o Monday - Thursday 5 p.m. - 10 p.m.
    o Friday 5 p.m. - 12 midnight
    o Saturday 10 a.m. - 12 midnight
    o Sunday & Holidays 12 noon - 10 p.m.
  • Silo
    o Sound permitted outside building by exception only. UES Coordinator will contact Brett Burns, Director of Memorial Union
  • Toomey Field
    Sound is permitted during Athletics Events only.

GUIDELINES FOR USING AMPLIFIED SOUND

  1. Contracts with performing groups must contain a statement which allows the sponsor or the University to regulate the level of amplified sound.
  2. The sponsor is responsible for assuring that amplified sound does not disrupt normal University activities, including regularly scheduled classes. The sponsor also must be sensitive to the fact that others become unwilling participants in an event if amplified sound is produced at an excessive level. Responsible behavior prevents unwarranted disturbances to other persons and contributes to a more successful event.
  3. University staff have been instructed to monitor the level of amplified sound and to take appropriate measures to prevent disruptive noise. With adequate planning by the group, staff intercession will not be necessary.
  4. Complaints about disruptive sound will result in an assessment of the situation by University staff who will determine whether to (a) allow the sound to continue, (b) reduce the volume, or (c) terminate the use of amplified sound.
  5. The University may withhold reservation privileges of organizations/individuals that violate these policies.

UC DAVIS TICKET OFFICE

Freeborn Hall 530-752-1915
All organizations and units sponsoring events of University property that are open to the public and charge admission or request donations for admission are required to arrange and report ticket sales and receipts through the UC Davis Ticket Office or the Mondavi Center Ticket Office.

Events sponsored by the UC Davis Department of Theater and Dance or UC Davis Department of Music, at any University venue, and all events occurring in the Mondavi Center for the Performing Arts will be ticketed through the Mondavi Center Ticket Office.

UC Davis Ticket Office (UCDTO) Policies

  1. UCDTO will conduct business only with the student listed on the Request to Use Campus Facilities and the Application to Raise Funds completed for each event.
  2. All events require an event set up meeting with the Ticket Office manager to plan for event ticketing and to have the Request to Use Campus Facilities signed. Please call the UCDTO to set up this meeting.
  3. Required event information to be provided to the UCDTO includes name of organization, contact information for student contact, name of event, type of event, date, time, place, established admission prices and special requirements.
  4. UCDTO will provide an estimate for services at the event set up meeting.
  5. UCDTO offers free cash box service to registered student organizations and sport clubs for events that do not require tickets (e.g., bake sales, plant sales, consignment ticket sales, and other MU table sales). This service includes a cash box and provides a change fund for the duration of the fundraising event. To reserve cash box contact the UCDTO at least two working days prior to your event. There are a limited number of cash boxes that may be checked out from UCDTO for any given period. The UCDTO will provide any additional policies to each group at the event set up meeting.

EVENT SECURITY

All activities taking place on University property are reviewed to determine the level of security that is to be provided. This review is initiated during the facility reservation process and events are evaluated based on University security guidelines. The guidelines include such criteria as type of event, number of people expected, presence of alcohol, advertising or promotion of event.

If it is determined that an event requires special security arrangements, Aggie Hosts will be assigned. The Aggie Hosts system provides most of the security services needed at events, although police officers may sometimes be assigned. Aggie Hosts are arranged through the Conference & Event Services (CES). Sponsors are charged for any security personnel assigned to their events.

The services that clients can expect from security employees include crowd control, parking and traffic control, crime prevention and response to emergency situations.

FACILITY ATTENDANTS

In accordance with the Campus Events Security Guidelines, CES will determine if events presented in campus facilities require a facility attendant/manager. Reservations of large paid facilities (holding programs designed to attract many people) usually include the assignment of facility staff.

Sponsors will be charged for the facility staff in accordance with existing policy.

FIRE SAFETY

Fire and safety regulations require persons, groups or organizations that are responsible for meetings, programs or performances in any University classroom or auditorium adhere strictly to the following:

1. Except when entering or leaving the room, no person or persons shall be allowed to sit or stand in any doorway, aisle or passageway that is meant to serve as a means of emergency exit from the room.

2. The number of persons admitted to any classroom or auditorium shall not exceed the posted number.

3. No seats shall be added to any classroom or auditorium without first obtaining written permission from the Campus Fire Chief or his/her authorized representative.

4. In areas in which row seating is set up from time to time (i.e., meetings, theater productions, concerts) a minimum of twelve inches (front to back) must be left open between each row of seats.

5. The Campus Fire Department will conduct periodic inspections to insure strict compliance by all persons concerned. NOTE: Sponsoring groups shall be held accountable for violations.

FACILITY DECORATIONS AND ALTERATIONS

Any event in a University building which involves the use of decorations must adhere to the following guidelines:

1. Paper streamers are not permitted unless made of flame retardant paper.

2. Dry vegetable materials are not permitted unless treated with flame retardant and approved by the Campus Fire Department.

3. Butcher or construction paper is allowed in limited amounts if applied flat against a wall and at a sufficient distance from exits.

4. Use of scotch tape, staples, tacks, nails, duct tape, glue and screws are not permitted. Masking tape is permitted, but must be removed after use or a fee will be charged. Decorations are not permitted which would obstruct the use of exits or fire protection equipment.

5. Open flame devices or candles are prohibited in University buildings. Exceptions for fixed open flame devices must be approved by the Fire Department.

6. Fire permits are required for amphitheater bonfires held at Putah Creek Lodge.
7. Campus Unions Facilities have additional guidelines. Please consult Facility Managers.

FILM / VIDEO COPYRIGHTS

Registered student organizations wishing to show films or videos on campus must comply with all applicable University rules and regulations and local, State and Federal laws that govern the use of these materials. In general, use of copyright-protected materials by anyone, including registered student organizations, other than for private “in-home” viewing, requires permission in the form of a written license from the copyright holder or authorized representative.

To request permission to use copyright-protected material(s), registered student organizations may use the “Sample Letter Requesting Permission to Use Copyrighted Material Without Charge” from the UCD Policy and Procedure Manual section 250-03 Exhibit found at

http://manuals.ucdavis.edu/ppm/250/250-01.pdf

It is possible that the copyright owners may be willing to grant this permission for free when the purpose is explained. Groups are advised to request permission well in advance of the desired show date, as these requests are usually a very low priority to the copyright holders.

Groups also may enter into a contract with a commercial licensing company that obtains copyright permission, but such contracts typically involve a significant cost.

Per Policy and Procedure Manual section 270-01, groups are responsible for becoming familiar with relevant policies, rules and regulations. While not intended to be a comprehensive list for such compliance, registered student organizations may not:

• Use a University facility for the viewing except for those normally allowed for student use for personal viewing of such materials.

• Charge for viewing the movie, although donations towards the rental/license cost may be accepted so long as not required.

• Advertise the viewing.

• Organizations should remember that any license or contract relating to organization activities are entered into by the officers of the registered student organization as individuals, and that the University will not be responsible for any costs or legal proceedings which result from failure to follow laws, rules, regulations, or policies.

CASH HANDLING

  • When handling cash or checks your group must make every effort to ensure that all forms of currency is collected, transported and deposited into your organization’s account successfully in a timely manner.
  • Create reasonable and reliable procedures for your group so there is no ambiguity regarding the responsibilities of student handling group proceeds.
  • Each group should have one designated person responsible for handling cash and checks. That person must maintain accurate records and be responsible for reporting receipts to the organization regularly or on demand.
  • Have an easily readable and retrievable system for recording how much money is received, from whom, on what date and for what purpose.
  • Keep funds in a code or lock protected cash box until you are able to make a deposit. Do not carry around group money in your wallet or backpack. Do not leave cash/checks in a group office or in a place where people congregate. Deposits should be made as soon as possible.
  • Student organization leaders should become familiar with the Agency Account Policies for Student Organizations (pdf) to ensure full compliance with all related policies.

FAILURE TO COMPLY WITH UNIVERSITY AND DEPARTMENT POLICIES

Students and student organizations are subject to review and administrative action for non-compliance of campus and departmental policies. The Student Housing Office of Student Development assumes primary responsibility for student organization compliance, while Student Judicial Affairs maintains responsibility for individual student conduct. There are however, circumstances when registered student organizations may be referred to SJA first for alleged campus policy violations. In such instances, Student Housing and SJA will coordinate any sanctions or administrative actions as they apply to student organizations.

For information on the group conduct review process and potential administrative actions, please contact the Student Housing Office of Student Development at 530.752.1736 or orgconduct@ucdavis.edu

Copyright © 2011 • The Regents of the University of California