Registered student organizations may open and maintain an agency account on campus. This account has a $35 annual fee. Although it differs from a typical bank account in that you have no checkbook, it may be used as the RSO’s general operating fund for all income, expenditures and campus recharges.

Updated process for making deposits to your agency account while campus is closed.   

With the campus closure in effect Business Services is closed and unable to accept deposits for agency accounts.   If your student organization needs to make a deposit to your agency account please follow the directions outlined in the form here:

Student Organization Deposit Form via Cashiers Office

  • This form is used to deposit money into your agency account and must be accompanied along with your deposit at the Cashier’s Office.
  • Only checks will be accepted at this time. Please DO NOT send cash.
  • Checks can be dropped off to the Cashier’s Office outside Drop Box at Dutton Hall or mailed to:
    Cashier & Payment Solutions Office
    University of California, Davis
    PO Box 989062
    West Sacramento, CA 95798-9062

Student Organization Deposit Form via Cashiers Office EXAMPLE

Payment of agency account fee 

With the campus closure in effect Business Services is closed and unable to accept payments to activate your agency account.   If your student organization needs to make a deposit to your agency account please  complete the Agency Account Fee Payment  Form  and follow these steps

  • This form is used to make payment for agency account fee and must be accompanied along with your deposit at the Cashier’s Office.
  • Only checks will be accepted at this time. Please DO NOT send cash.
  • Make check payable to “UC Regents”
  • Checks can be dropped off to the Cashier’s Office outside Drop Box at Dutton Hall or mailed to:
    Cashier & Payment Solutions Office
    University of California, Davis
    PO Box 989062
    West Sacramento, CA 95798-9062

How to Check Your Balance

Your student organization’s agency account balance and listing of transactions  is no longer available in AggieLife.  Presidents/Primary Leaders and Treasurers/Financial Officers can request information by completing the Agency Account Information Request form.

If you have questions about your agency account balance or transactions, please contact CSI at getinvolved@ucdavis.edu.

Benefits of an Agency Account
  • It provides access to financial services on campus.
  • It is required to reserve campus facilities.
  • It is required to receive CFC grants and loans and most other campus grants.
  • Most campus departments require it to recharge for services (e.g., audiovisual equipment, catering, security, stage, tables, chairs, etc.).
  • It enables you to establish a gift account for deposit of donations that are tax deductible (with a 6% University assessment).
How to Activate Your Agency Account

Once your RSO is registered, you may activate your Agency Account at any time during the year. Your account will be activated within 10 working days following payment of the annual fee.

  • Agency Account activation fees vary. If your student organization registered and activated its agency account by June 30, 2020, the fee is $35. After that date, the fee is $55. New student organizations always qualify for the $35 fee.
  • New accounts or existing accounts without $35 (or $55) balance: Bring the annual activation fee in cash or check payable to UC Regents and a PRINTED copy of your registration approval/confirmation email to the ARC Business Center (Room 156). This email will be automated and sent from your CSI contact to the primary leaders listed on the registrtion form
  • Existing accounts with $35+ (or $55+) balance: The annual activation fee will be automatically deducted from your existing agency account. No action is necessary.
Policies & Forms

Agency Account Policies (PDF)

Student Organization Deposit Form (PDF)

Agency Account Transaction Request Form (AggieLife Form)

  • Please utilize this form for all Agency Account transaction requests, including:
    • Departmental Funding: when your Registered Student Organization (RSO) has been approved for a grant/funding from another department
    • Check Request: when you would like to request funds for reimbursement to an individual or for deposit in RSO agency account or off-campus bank account, or to pay vendor or for services provided
    • Transfer of funds to another RSO Agency Account: when you would like to transfer funds from your RSO’s agency account to another RSO’s agency account
  • Only one transaction type can be requested at a time.
  • Only the President/Primary Officer or Treasurer/Financial Officer (as listed on the RSO’s registration in AggieLife) are permitted to submit transaction requests.
  • Transactions will be processed within 15 business days (3 weeks) from the date the form is approved. Time sensitive requests or those with deadlines should be submitted with that processing timeline in mind.
  • Still have questions about the Agency Account Transaction Request Form? Check out the Agency Account Transaction Request Form Walkthrough.
  • Are you a department representative with questions about approving Departmental Sponsorships? Review the Departmental Funding Approval Procedure for more information.

If you have questions about your agency account or need assistance, please come to CSI at 442 MU and someone will be happy to help you.