Please note: Applications submitted after February 15th will not be reviewed until week 2 of the Spring 2019 and must be for events taking place between May 1, 2019 - October, 31st, 2019.
1) Complete the MANDATORY 2018-2019 CSI Grants Online Orientation (AggieLife)
Once completed, you will receive a confirmation email. The CFC Online Orientation contains the information you’ll need to successfully complete your CFC grant application and have the best chance of receiving funding. Please upload the CFC Grant Orientation as a .pdf with your application on Submittable. Once you’re done, you should check out some sample grants here, and sample quotes here.
2. Fill out the CFC grant application
The CFC grant application is available on Submittable. Please complete the application at least 30 days in advance of your event. Fill out the application electronically and then find a time to go to CFC Board Members’ office hours for intake. These take place on each week between weeks 2 and 7. You must now schedule an intake meeting using the link below. We may not process your application if you do not schedule an intake meeting.
The office hours for Winter 2019 are:
Monday, 3 - 5 PM
Tuesday, 11 AM - 1 PM
Wednesday, 3 - 4 PM
Thursday, 11 AM - 12 PM
You can also find these hours on the Calendar.
You may also attend these hours to learn more about the grant from the CFC Board Members. You are also encouraged to schedule a meeting with the CSI Grants Student Manager email@example.com if you have questions or want to have someone take a look at your grant application before you turn it in. If you are applying for funding for more than one event, you’ll need to complete a separate application for each event. See what CFC funds and doesn’t fund here (#9 & #10).
- Schedule a time to go to CFC Office Hours for an intake meeting
Although you may submit a grant application at any time, Grant applications MUST be accepted through intake meetings held during the CFC Office Hours listed above. When you arrive, you will meet with a CFC Board Member who will go through your grant application with you, making sure you have completed everything on the Eligibility Checklist. Intake interviews usually last 15-20 minutes, and there may be a line.
Reminder #1: Only the student organization President or Treasurer can turn in a CFC grant application. The person who completes the application should also be the person turning in the application. You can bring other club members with you though!
Reminder #2: It is the responsibility of the APPLICANT to turn in a completed and accurate grant. The Eligibility Checklist is a tool to help you be successful, but any errors that result in a loss of funding are the responsibility of the applicant.
What to do if you receive funding
- Get the results
All CFC applicants will receive an email within 2 weeks of their grant intake informing them of their application results from the CSI Grants Manager. These results will also be posted online on the CFC Main page and in Memorial Union 442. Be on the lookout for this email!
- Getting the money for your event!
If your organization receives funding: When your application is accepted, you will receive your Finance Agreement via email.
You have 1 week from when you receive your Finance Agreement to have your organization’s 5 officer’s sign the finance agreement and return it to Memorial Union 442. Once you turn in the finance agreement, Center for Student Involvement will initiate the transfer of your CFC funds into your organizations Agency Account. If you have questions about how your agency account works, come visit Memorial Union 442 and we’ll teach you.
If you do not return your signed finance agreement within 1 week, your funding will be returned to CFC.
If your group received the funding and would like to decline the grant: E-mail both the CFC Student Manager (firstname.lastname@example.org) and the CFC program coordinator (email@example.com) within 5 business days to inform us your organization is declining the funding.
- Turn in your Expenditure Report, final receipts, publicity and complete the online CFC Feedback form
Within 10 business days (2 weeks) of your event/program/publications completion, you must:
- Complete your Expenditure Report
- Upload your receipts
- Upload photos of your event. We may not accept Expenditure Reports without photos.
- Turn in a copy of your publicity/publication
- Complete the online CFC Feedback Form
Please complete as much of the Expenditure Report ahead of time as possible. Your Expenditure Report Deadline will be written on your Finance Agreement.
Failure to turn in your Expenditure Report in a timely manner may lead to your 5 officers transcripts being placed on hold, your grant money being returned to CFC, and/or will jeopardize your organizations ability to apply for CFC funding in the future.
Note: If you received funding for an event that charged for participation (ticket sales, admission charge) you will need to bring in receipts for all your expenses and all your income) and you’ll need to complete the Ticketed Event form.