The University has purchased a commercial insurance policy to cover most on-campus student organization events.  Student Organizations are responsible for making sure their on-campus events are covered under this commercial policy.

For more information please visit CampusConnexions.

  1. Register your Student Organization
    • Coverage is only available for Registered Student Organizations (RSOs).
  2. Obtain Proper Authorization for Use of the Facility
    • Reserve rooms and facilities through CES.
  3. Determine whether you need to sign up for coverage
  4. Apply for Coverage
    • Apply for coverage.  You will not have to pay for coverage. If you have questions or require assistance, contact the Marsh Customer Service Center at 866-838-9536 between 6am and 3pm Pacific Time.
    • At the end of the process, print out the Certificate of Insurance, which verifies coverage.
    • Give a copy of the Certificate of Insurance to your Reservation Coordinator.
    • If the details of your event require the paper application (RSO Application Form), please print, complete, and submit it to your Reservation Coordinator.

Student organizations that have their own liability insurance or are covered through a national or parent organization are not eligible for insurance through Campus Connexions.  

Student organizations that have their own liability insurance will not be able to register with the Center for Student Involvement or reserve campus facilities until a copy of their valid Certificate of Insurance is on record with the office. 
A new Certificate of Insurance must be provided prior to the old policy’s expiration date.  A lapse in coverage may result in organizations losing their registration status with CSI and the ability to reserve campus facilities.

Groups need to provide a Certificate of Insurance that meets the following requirements:

  • Your registered student organization at UC Davis must be listed as the Insured or Additional Insured.
  • The REGENTS OF THE UNIVERSITY OF CALIFORNIA must be listed as Additional Insured.
  • The Insurer/Producer name and contact information must be on the certificate.
  • The policy start and end date must encompass the entire length of the event.
  • The policy must include General Liability coverage of at least $1,000,000.
  • The Certificate of Insurance must provide 30 days’ advance written notice to the University of any modification, change, or cancellation of any component of the insurance coverage.

Send Certificates of Insurance to Center for Student Involvement, UC Davis, One Shields Avenue, Davis, CA 95616, or via email to getinvolved@ucdavis.edu.

The official address to be listed on the Certificate of Insurance:

The Regents of the University of California
1111 Franklin Street
Oakland, CA 94607

(do not send certificates to this address – see address above))

Check with your Reservation Coordinator if your event requires Participant Waivers. Click on this link to access the Participant Waiver:

DO NOT change any other language in the document as it is a legal document and alteration will make the waiver invalid.

Make sure non-affiliates have the required insurance. If non-affiliates (people who are not students, officers, or employees of UC) will be providing any of the following goods or services at your event, they will need insurance coverage too:

  • Food. Examples: caterers, restaurants.
  • Entertainment. Examples: bands, bounce house owners, theatrical troupes.
  • Any other goods or services with serious inherent risks that can be reasonably foreseen.

If the non-affiliates already have insurance coverage, they need to send the department in charge of the facility you are using a Certificate of Insurance. Certificate requirements are listed below. If they do not have insurance coverage, they can purchase insurance.

Requirements for Non-Affiliate Certificates of Insurance

  • The Non-Affiliate must be listed as the Insured.
  • The REGENTS OF THE UNIVERSITY OF CALIFORNIA and your student group must be listed as Additional Insureds.
  • The Insurer/Producer name and contact information must be on the certificate.
  • The policy start and end date must encompass the entire length of your event.
  • The policy must include General Liability coverage of at least $1,000,000.
  • If the non-affiliate is bringing a vehicle onto campus, the policy must include Automobile Liability coverage of at least $1,000,000.
  • If the non-affiliate is bringing employees onto campus, the policy must include evidence of California Workers’ Compensation coverage.
  • The Certificate of Insurance must provide 30 days’ advance written notice to the University of any modification, change, or cancellation of any component of the insurance coverage.