When the Business Office notifies us that a student organization account is in overdraft we need to contact them to  make a payment.

All five officers need to be notified when their agency account is in overdraft.   The five officer emails can be found in their OrgSync portal. Below is template for email. Copy rso-help@ucdavis.edu. Be sure to attach deposit form with email.     

 

You will need to find out the what the specifics are for the overdraft.   An example is at the bottom of the page.

Include transaction listings and any additional screens that may provide information to the group.

 

EMAIL TEMPLATE

The agency account for (name of group) is currently in overdraft in the amount of $______  (outstanding balance)  for charges related to (description of charge).  Attached is information related to these charges.  The charges are for (reservation #).  You may want to check with the person who makes reservations for your group as to what event this is for.     

When you assumed responsibility as officers you agreed to ensure that all outstanding debts would be resolved by the group.   Failure to address this matter will result in the registration packets/transcripts for all (5) officers being placed on hold ____________ (2 weeks from date of email).

A payment of $___ (outstanding balance) needs to be made no later than ____________ (2 weeks from date of email).  Please complete the attached deposit form and bring cash or check payable to UC Regents to the ARC Business Center (room 156) Monday through Friday between 11am and 8pm. Your account number is ____________.   

Please email or bring proof of payment to the Center for Student Involvement in 442 Memorial Union.   Failure to address this matter will result in the registration packets/transcripts for all (5) officers being placed on hold.  Your group will also be placed on hold which will require a $25.00 fee for the hold release.  

If you have any questions or would like to discuss your account please let us know.

SAMPLE

The agency account for (name of group) is currently in overdraft in the amount of $220.00 for charges related to event charges.  Attached is information related to these charges.

The charges areas follows:

$40.00   Conference and Event Services fee for permit #1501014

$40.00   Conference and Event Services fee for permit #1500494

$140.00 Campus Unions Facility Recharge for permit #1500494

You may want to check with the person who makes reservations for your group as to what event this is for.     

When you assumed responsibility as officers you agreed to ensure that all outstanding debts would be resolved by the group.   Failure to address this matter will result in the registration packets/transcripts for all (5) officers being placed on hold ____________ (2 weeks from date of email).

A payment of $220.00 needs to be made no later than ____________ (2 weeks from date of email).  Please complete the attached deposit form and bring cash or check payable to UC Regents to the ARC Business Center (room 156) Monday through Friday between 11am and 8pm. Your account number is 8060000.   

Please email or bring proof of payment to the Center for Student Involvement in 442 Memorial Union.   Failure to address this matter will result in the registration packets/transcripts for all (5) officers being placed on hold.  Your group will also be placed on hold which will require a $25.00 fee for the hold release.  

If you have any questions or would like to discuss your account please let us know.

overdraft sample