• When handling cash or checks, your group must make every effort to ensure that all forms of currency are collected, transported and deposited into your organization’s account successfully in a secure and timely manner.
  • Create reasonable and reliable procedures for your group so there is no ambiguity regarding the responsibilities of students handling group proceeds.
  • Each group should have two designated persons responsible for handling cash and checks, to provide protection for both the organization and the individuals. They must maintain accurate records verified by both and be responsible for reporting receipts to the organization regularly or on demand.
  • Have an easily readable and retrievable system for recording how much money is received, from whom, on what date and for what purpose.
  • Keep funds in a code or lock protected cash box until you are able to make a deposit. Do not carry around group money in your wallet or backpack.  Do not leave cash/checks in a group office, a place where people congregate, or unsecured in a personal residence. Deposits should be made within two business days.  Do not delay deposits for more than a few days waiting to accumulate all income.  Deposits should be clearly identified for future reference.
  • Student organization leaders should become familiar with the Agency Account Policies for Student Organizations to ensure full compliance with all related policies.