May 24, 2017






In this Bulletin…

Dates and Deadlines
Student Organization Registration has begun!
New Announcement
Reminders

Dates and Deadlines

May 26: Transition Workshop, 1-2pm, CSI Conference Room (442 MU)
June 1: Locker Applications for 2017-2018 begins at 9am
June 16: Last day to submit agency account requests prior to fiscal close.

Student Organization Registration has begun!

photo of register your student org slider

Student organization registration has begun for the 2017-2018 academic year! Please read on for all the things you need to know to prepare for registration and complete it effectively.

It’s a simple process, but you need to be prepared. The four major steps include:

  • President/Primary Officer and Treasurer/Financial Officer must complete online orientation.
  • Submit a registration request form on OrgSync through the Registered Student Organization’s portal.
  • All five officers must review and accept terms and conditions.
  • If applicable and you want an on-campus bank account, access to space reservations, and more, renew your agency account.

Make sure your leadership team can access your OrgSync portal and is able to edit and update your profile on May 15. Visit our website for more information on what you need, the benefits to registering early, and the steps to make it happen.

Don’t let your student org registration expire! Register early to avoid this lapse in recognition and good standing. Registration for 2016-2017 expires, agency accounts go inactive, mailboxes are reassigned, and room reservations are paused on June 30, 2017, if your student organization does not re-register for the 2017-2018 academic year.

Questions? Email us at getinvolved@ucdavis.edu (or reach out to your CSI Primary Contact!), call us at (530) 752-9579, or stop by at 442 Memorial Union. We’re happy to help!

New Announcements

Police Chief Candidate Open Forums

RSOs you are invited to please attend and share your perspective on the UC Davis Police Chief.

As part of the interview process, you are invited to a public forum where the candidates will give a brief presentation on the following topic: “What should be the primary objectives of the Chief of Police at UC Davis for the short and long term? What specific steps should a Chief of Police at UC Davis take to balance public safety, the needs of a diverse community, and free speech rights?” The public forums will be followed by a moderated Q&A session.

The public forums are scheduled as follows:

Candidate A
Thursday, May 25, 2017
3:15 – 4:30 p.m.
UC Davis Hyatt Place, Executive Meeting Room

Candidate B
Tuesday, May 30, 2017
3:15 – 4:30 p.m.
Manetti Shrem Museum, Community Education Room

Candidate C
Monday, June 5, 2017
3:15 – 4:30 p.m.
UC Davis Hyatt Place, Executive Meeting Room
The public forums will be audio recorded and the recordings will be posted following the last candidate’s presentation. Due to the time required for processing the recordings, there will be a delay between the final presentation and the posting of the recordings to the Provost’s Initiatives and Activities website. The audio recordings will be available for 72 hours once they are posted.

The candidates’ CVs will be posted on the Provost’s Initiatives and Activities website 48 hours in advance of their interview at http://interimprovost.ucdavis.edu/initiatives-and-activities/activities/er/chief_of_police.html. To protect the confidentiality of the candidates, the website will require your Kerberos ID and password in order to access the names and CVs.
Your participation in the process is strongly encouraged and your feedback is very important in helping us select the Chief of Police. Interim Chancellor Hexter and Interim Provost Burtis welcome comments on the candidates. Those comments should be sent by e-mail to chiefofpolicesearch@ucdavis.edu no later than Monday, June 12, 2017.

This email is dedicated to this search and the comments only go to Interim Chancellor Hexter and Interim Provost and Executive Vice Chancellor Burtis, so please use this confidential email address to send your comments.

Locker Applications for 2017-2018

The Locker Request Form (https://orgsync.com/22274/forms/199345) for the 2017-2018 will open at 9am on Thursday, June 1. Lockers, located in Lower Freeborn, will be assigned to organizations on a first come first serve basis. Organizations must be registered for the 2017-2018 school year in order to be assigned a locker.

Agency Account Deadlines

Treasurers and Presidents: Now is the time to reconcile your 2015-16 budget, so your organization knows how it managed resources this year and where it stands financially. Make sure all bills are paid, members are reimbursed, funds are deposited and income/expenses are well documented for next year’s officers.

Resolve Overdraft Accounts by June 5

  • Accounts cannot be in overdraft when you leave for summer.
  • You are responsible to ensure there are adequate funds in your account no later than June 5 to cover any charges for recent or upcoming events. Check your account’s balance using the Agency Account Information Request form.
  • You will be notified of an overdraft by email and given only a few days to resolve it.
  • Per registration terms and conditions, the five designated leaders have agreed to be held personally liable, collectively or individually, for any debts or obligations, including overdrawn agency accounts, owed to the University by their organization.
  • If your overdraft is not resolved by the deadline you are given, your group will be placed on hold and the five officers’ registration packets and transcripts will be placed on hold through Banner.

Finalize All Agency Account Business by June 16

  • Agency Account Transaction Request Forms and corresponding documents must be submitted by June 16th. Any approvals must be submitted by the authorized approver from the department. Any submissions after June 16th will not be processed until after fiscal close.
  • Confirm that your campus service providers will process any pending charge by this date.

RSOs that have renewed their agency accounts for 2016-17 can carry over pending business, but will miss the opportunity to thoroughly evaluate this year’s budget in a timely manner.  Questions related to agency account transactions can be referred to Christa Oldfield at cvoldfield@ucdavis.edu.

Fundraising Opportunity with ASUCD Refrigerator Services

ASUCD’s Refrigerator Services is looking for teams to help with fridge collection! Refrigerators will be collected Thursday, June 8 and Saturday, June 10. Teams will be paid $500 per team for a full day of work. Lunch will be provided. Teams should be a minimum of 10 people (15 people preferred) and should plan to work the full day (we may end early if all fridges are returned early). Team members are allowed to “split shifts” throughout the day, but each team must maintain a minimum of 10 workers throughout the day. See the schedule below.

Thursday, June 8 (Cuarto & Segundo)
Warehouse Team: 10:45 am to 7 pm
On-site Teams: 9:45 am to 7 pm

Saturday, June 10 (Tercero)
Warehouse Team: 10:45 am to 7 pm
On-site Team: 9:45 am to 7 pm

Please contact Elizabeth @ egbigelow@ucdavis.edu by May 22nd to sign up your team.

Congratulations Sanjana Naik- May’s Student Leader of the Month!>

Sanjana is the President of Project RISHI and a member of Club Finance Council. She knows the importance of empowering board members to implement change. Learn more about Sanjana and her advice for emerging leaders by checking out her Student Leader of the Month Spotlight (https://csi.ucdavis.edu/sanjana-naik-student-leader-of-the-month/). Nominate a great leader like Sanjana to be featured in the future (https://orgsync.com/22274/forms/62506).

Reminders

Clean Out Your CSI Mailbox by June 30

Be sure to clean out your mailbox in the Center for Student Involvement (442 MU) and collect anything important before the end of spring quarter. Your last chance to recover the contents will be June 30. Incoming first class mail will be returned and the rest recycled. If you have renewed your registration but your mailbox has been neglected for months, we will purge old flyers and junk mail.

If you do not register or do not have a registration request pending by June 30, 2017, your registration will expire and your current mailbox number will be discontinued and possibly reassigned to another student organization. For student organizations that have off-campus bank accounts or other community partnerships, maintaining registration and your current mailbox number will ensure effective transition from the 2016-2017 to the 2017-2018 academic year.

Learn How to Transition Your Board

photo of transition workshop schedule

If your club is going to transition board members, consider attending one of the Transition Workshops to learn how! If your club has already transitioned, is your process efficient? Come learn new ways to transition smoothly. Peer Advisers will assist your transition process and answer all your questions. The calendar has all the dates and times of the workshops. The workshops will be held in MU 442, CSI Conference Room.

Find Your Officer Information Guidebook Online Today

We are excited to announce our release of the Officer Information Guidebook. This Guidebook is open for all students to catalyze their success as leaders of their student organization. Resources focus on Presidents, Treasurers, Authorized Reservers, and Publicity Chairs, but are not limited to these positions! Highlights include leadership development workshops, leadership library, grants, fundraising advice, and more. All resources are available through Center for Student Involvement and at your disposal all year long.

SmartSite, OrgSync & Student Organizations

As you may be aware, SmartSite, a Collaborative Learning Environment for courses and projects, has been replaced on campus. Instruction in SmartSite will end in June 2017. Project sites end sometime in the 2017-2018 academic year.

If your student organization maintains any active SmartSite projects, you must transition to OrgSync. OrgSync allows Registered Student Organizations to access features similar to SmartSite such as calendaring, file sharing, polling, announcements, etc.

Please let CSI know if you need any assistance in setting up a new OrgSync site, or extracting materials from SmartSite.

Design Rooms for Chancellor’s Residence

Even before Chancellor-designate Gary May and his wife, LeShelle, move into the official residence at the University of California, Davis, they are welcoming students to be part of its very fabric – literally.

In the Chancellor’s Residence Interior Design Contest that launches May 10, the couple is inviting current UC Davis students to submit designs for the living room and study, which are among the public rooms at the Chancellor’s Residence. “The Chancellor’s Residence is a resource that belongs to all of the UC Davis community,” May said. “We are asking students to help us create an environment that is welcoming and one that reflects our campus community.”

What: Create the interior design of the living room and/or the study of the Chancellor’s Residence to be reflective of Northern California and the UC Davis community.

When: Entry period: May 15, 2017 – June 30, 2017, Judging Period: July 3 – July 31, 2017

Who can enter: Current undergraduate and graduate students enrolled at UC Davis as of May 10, 2017.

For budget breakouts, judging criteria and entry requirements, read the official rules. Entries will be accepted online starting May 15. Questions? Contact socialmedia@ucdavis.edu.

Join the 2017-2018 Student Organization Wellness Initiative

The Student Organization Wellness Initiative (SOWI) is recruiting registered student organizations for 2017-2018! SOWI connects student organizations with tools and resources to help them positively impact the health and wellness of their organization members and the campus community. If your organization is interested in joining SOWI, please complete the application by Friday, June 30. If you have questions, email Shantille Connolly at sconnolly@shcs.ucdavis.edu.

10-Bed, 4-Bath House to Lease for ’18-’19 School Year!

A 10-bedroom, 4-bathroom house will be available to lease for the 2018-2019 school year. Only Registered Student Organizations qualify to apply, as the house is on campus. The process to apply and interview will start this coming fall, and the selected group will be notified and sign the lease during spring 2018. Email studenthousing@ucdavis.edu to add your name to the interest list to receive updates regarding the application process.


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