Club Finance Council Grant

WHAT IS CFC?

The Club Finance Council (CFC) is an ASUCD and Pepsi-funded content- neutral program that offers undergraduate RSOs up to $2,500 to host conferences, celebrations, travel, publications, and other activities that help enrich campus life.

APPLICATION PERIODS

Fall Quarter: October 12 - 28, 2026

Winter Quarter: January 4 - February 10, 2027

Spring Quarter: March 29 – May 5, 2027

All funds are on a first-come-first-serve basis, so the application periods are subject to change.

ELIGIBILITY REQUIREMENTS

  1. Must be a registered undergraduate RSO and an active Agency Account.
  2. Applications must be submitted at least 42 days (6 weeks) before the event date. 
  3. Only RSO officers listed on AggieLife can submit an application. 
  4. Events must be open to all students. 
    1. RSOs requesting funding for member-only events must provide documentation that recruitment was open to all.
  5. On-Campus Events need a pending or approved reservation through Conference & Event Services upon submission. Go to our Reservations page for more information. 

APPLICATION PROCESS

Apply today through Submittable 

  1. Submit Your Application: Complete the 2026-2027 Club Finance Council Application through Submittable.
  2. Attend an Intake Meeting: If your RSO meets the eligibility criteria, you’ll need to schedule an intake meeting to ensure your application meets all CFC policies
  3. Grant Approval: Once your grant is approved, all RSO officers must sign the Finance Agreement within 5 calendar days. The agreement includes your approved funding amount and eligible expenses.
  4. Access Your Funding: To receive your grant funds, submit an Agency Account Transaction Request Form. For more information, go to our Agency Account page.
  5. Submit Your Expenditure Report: Your Expenditure Report is due 21 days after your event and must include receipts, event photos, and impact statements.

 

Important: Any funding reallocation requests or event date changes must be submitted to the CSI Grant Team at least 2 weeks before the original event date.

  • 30-Day Approval Deadline
  • If your application meets all eligibility requirements, you will receive an email with instructions for scheduling an intake meeting with one of our Grant Program Interns. Once you complete the intake meeting, you will have 30 days to finalize your application.

    If your application is not completed and approved within the 30-day period, it will be declined. However, you may reapply during the next application cycle if your event continues to meet the eligibility requirements.
  • 3 Application Revisions

  • After your intake meeting, you will have a maximum of 3 revision opportunities to correct any issues with your application.

    If your application still requires revisions after the 3rd attempt, it will be declined. You may reapply next quarter if your event continues to meet all eligibility requirements. To avoid delays, please carefully review all feedback, correct all identified errors before resubmitting, and reach out if you need clarification at any point in the process.
     


FUNDING RESTRICTIONS & GUIDELINES 

  • Prohibited Items

  • CFC will not reimburse items that were purchased before an application is approved.

    The following items and events aren't eligible for funding:

    - Events that are part of a department-run event (i.e., Picnic Day, Involvement Fair, Black Family Day, etc.) 
    - Monetary awards and raffle prizes
    - Monetary and physical gifts for UCD affiliates, vendors, and service providers. (i.e., Gift cards, pre-paid cards, meals or travel reimbursement, gift baskets, electronics, etc.) 
    - Scholarship programs
    - Events that serve or appear as coursework
    - Financial contributions for ASUCD political candidates
    - Any event, publication, or project cosponsored by ASUCD
    - Current or past debts to CSI or others

  • Allowable Item Examples
  • - Decorations
    - Equipment
    - Food & Drinks
    - Marketing (i.e., flyers, brochures, social media ads, merchandise, etc.)
    - Service Fees (Vendor, performer, or on-campus departments)
    - Softwares (i.e, Canva, additional cloud storage, publication software, etc.)
    - Supplies
    - Venue Rental Fees
    - Travel-related costs (i.e.,Registration, lodging, transportation, etc.)
  • RSO Contribution
  • To qualify for a CFC grant, your RSO must pay at least 10% of the total event costs. You can contribute more than 10% if you want! 

    Here are some common ways RSOs meet the 10% minimum:

    - Agency Account Funds
    - Member Dues
    - Donations
    - Departmental Funding
    - Other Campus Grants
     
  • Food & Drink Restrictions

  • An RSO can request up to $1,000/year for food and drink expenses.

    Your total CFC request for food cannot exceed the rate of $12 per person per day.

    EXAMPLE: You estimate 100 people will attend your end of year banquet -> Your RSO can receive up to $1000 of funding for food/drinks.

    NOTE: You can purchase food and drinks from local restaurants, caterers, or grocery stores (i.e., Costco, Save Mart, Safeway, etc.).
     

  • Travel Event Restrictions

  • REQUIREMENT: You MUST SUBMIT a roster with the signatures of each student who attended the event in your expenditure report.

    An RSO can request up to $50 per person per day in CFC funding.

    EXAMPLE 1: 10 students are going to a 1-day professional conference in San Francisco -> You can only request up to $500.
    EXAMPLE 2:  Your RSO plans to take 20 UC Davis students to Santa Cruz for a 2-day kayak excursion -> You can receive up to $2,000.

    Travel Expense Examples:
    - Conference/competition registration
    - Admission costs for museums, exhibits, performances, etc.
    - Flights for long-distance or out-of-state events
    - Lodging
    - Gas
    - Equipment Rental


Frequently Asked Questions

  •  Why did the maximum award amount decrease to $2,500 this year?
  • TBD
  • How much funding will be available for the 2026-2027 academic year?
  • TBD
  • Can I apply for an event in a different quarter? (No Fall Quarter Events for next year)
  • TBD
  • How can I get help on my application? 
  • TBD
  • If we don’t use all of our CFC funds, do we get to keep it? 
  • TBD
  • Will I get notified when the funding is in my Agency Account? (General How to Access Funds)
  • TBD
  • What documents do I need for my CFC application?
  • TBD
  • Can I apply multiple times in an academic year? 
  • TBD