Agency Accounts

Registered Student Organizations (RSOs) in track 3 or 4 may open and maintain an agency account on campus through the Center for Student Involvement. The main purpose of an agency account is to pay for on-campus services and receive grant funding. 

ACTIVATION PROCESS

Once your RSO is registered, you may activate your Agency Account at any time during the year. Your account will be activated within 10 working days following payment of the annual fee. To maintain your account you must pay an activation fee each year. 

  • Yearly Agency Account activation fee of $35. 
  • New accounts or existing accounts without sufficient funds of $35: Upon registration approval, an email will be sent to the three designated leaders with instructions on how to activate your agency account.  Payments can be made via credit card online or cash/check at the ARC Business Center.

If you have questions about activating your agency account, email getinvolved@ucdavis.edu or call 530-752-2027.

CHECKING YOUR BALANCE

Your RSO’s agency account balance and listing of transactions are no longer available in AggieLife. Presidents/Primary Leaders and Treasurers/Financial Officers can request information by completing the Agency Account Information Request form.

If you have questions about your agency account balance or transactions, please contact CSI getinvolved@ucdavis.edu. 

DEPOSITS TO AGENCY ACCOUNT

If your RSO needs to deposit to your agency account, please follow the steps:

1. Complete and submit a deposit request form to the ARC Business Center. 

2. All checks must be made payable to UC Regents.
3. The Business Center will process all deposits. These deposits will be credited to your account within five business days.

REQUESTING FUNDS FROM YOUR AGENCY ACCOUNT

Agency Account Transaction Request Form

  • This form is for all transaction requests, including:
    • Departmental Funding: when RSO has been approved for a grant/funding from another department.
    • Check Request: when requesting funds for reimbursement to an individual or deposit in an RSO agency account or off-campus bank account or to pay vendor or for services provided.
    • Transfer of funds to another RSO Agency Account: when transferring funds from your RSO’s agency account to another RSO’s agency account.
  • Only ONE transaction type can be requested at a time.
  • Only the Primary Leader or Treasurer/Financial Officer (as listed on the RSO’s registration in AggieLife) is permitted to submit transaction requests.
  • Transactions will be processed within 15 business days (3 weeks) after form approval. Time-sensitive requests or those with deadlines should be submitted with that processing timeline in mind.