Operation Reimbursement Grant

What is the Operation Reimbursement Grant?

The Operation Reimbursement Grant (ORG) supports the sustainability of undergraduate Registered Student Organizations by providing $250 per year in reimbursement-based funding for essential resources. Designed to strengthen an organization’s ability to operate, meet regularly, and serve the campus community, the grant covers general expenses such as meeting supplies, online software, marketing materials and more.

APPLICATION PERIODS

  • September 29, 2025 - November 23, 2025
  • January 5, 2026 - March 1, 2026
  • March 30, 2026 - May 24, 2026

All funds are on a first-come-first-serve basis, so the application periods are subject to change.

ADDITIONAL ELIGBILITY REQUIREMENTS

  1. RSOs must provide receipts for purchases made no more than 6 weeks (42 days) prior to application submission. 

FUNDING RESTRICTIONS & GUIDELINES

Prohibited Items

The following items aren't eligible for funding:

  • Food and beverages
  • Reservation Fees
  • Travel-related Expenses
  • Website Subscriptions (i.e., Squarespace, Wix, etc.)
  • One-time Use Marketing Materials (i.e., Flyers, Posters, Programs, etc.)

Allowable Item Examples

ORG funding is not limited to the items listed below. These are only examples of common expenses RSOs may have.

Meeting & Specialty Supplies

  • Reusable name tags or table signs
  • Notebooks, clipboards, or reusable binders
  • Multi-use markers, pens, or highlighters
  • Storage bins or organizers for materials (CSI does not provide storage space)
  • Supplies for fundraisers
  • Shared art supplies (brushes, easels, sketch pads for ongoing use)
  • Musical instruments or sound equipment
  • Performance attire or props that can be reused
  • Reusable display boards or gallery equipment
  • Durable medical training supplies

Organizational Tools & Subscriptions

  • Scheduling software (Calendly, Doodle premium)
  • Cloud storage upgrades (Google Drive)
  • Design tools (i.e., Canva Pro, Adobe Creative Suite)
  • Project management tools (Trello, Asana premium)
  • Video, photo, or music editing software

Branded & Reusable Marketing (Not Event-Specific)

  • Tablecloth or tabletop sign
  • Banner stand or retractable sign
  • Reusable educational displays (infographics, posters, etc.)
  • Custom merchandise (t-shirts, stickers, etc.)
  • Branded volunteer vests or shirts
  • Jerseys or uniforms

APPLICATION PROCESS

Step 1: Submit an ORG Application

Create a profile on Submittable and complete the “2025-2026 Operation Reimbursement Grant Application”.

All purchases must be made within 6 weeks (42 days) prior to your application submission, and each purchase must include a receipt.

 

Step 2: Financial Agreement

If the application meets all the requirements and is approved, the CSI Grants team will send a Finance Agreement indicating the approved reimbursement amount. All 3 of your RSO officers will need to sign it within 5 calendar days.

Step 3: Obtaining Award Funding

To retrieve your award funding, the RSO must submit an Agency Account Transaction Request Form to receive your reimbursement in the form of a check. You can find more information about this process HERE.

It can take up to 2-4 business weeks to get the form approved and receive the check in the mail.