UPDATED PROCESSES WHILE CAMPUS IS CLOSED

MAKING DEPOSITS

With the campus closure in effect Business Services is closed and unable to accept deposits for agency accounts.   If your student organization needs to make a deposit to your agency account please follow the directions outlined in the form here:

Student Organization Deposit Form via Cashiers Office

  • This form is used to deposit money into your agency account and must be accompanied along with your deposit at the Cashier’s Office.
  • Only checks will be accepted at this time. Please DO NOT send cash.
  • Checks can be dropped off to the Cashier’s Office outside Drop Box at Dutton Hall or mailed to:
    Cashier & Payment Solutions Office
    University of California, Davis
    PO Box 989062
    West Sacramento, CA 95798-9062

Student Organization Deposit Form via Cashiers Office EXAMPLE

UNDERSTANDING AGENCY ACCOUNTS

Activation Process

Once your RSO is registered, you may activate your Agency Account at any time during the year. Your account will be activated within 10 working days following payment of the annual fee.

  • Agency Account activation fees vary. If your student organization registered and activated its agency account by June 30, 2020, the fee is $35. After that date, the fee is $55. New student organizations always qualify for the $35 fee.
  • New accounts or existing accounts without $35 (or $55) balance: Bring the annual activation fee in cash or check payable to UC Regents and a PRINTED copy of your registration approval/confirmation email to the ARC Business Center (Room 156). This email will be automated and sent from your CSI contact to the primary leaders listed on the registration form
  • Existing accounts with $35+ (or $55+) balance: The annual activation fee will be automatically deducted from your existing agency account. No action is necessary.

 

Checking Your Balance

Your student organization’s agency account balance and listing of transactions are no longer available in AggieLife.  Presidents/Primary Leaders and Treasurers/Financial Officers can request information by completing the Agency Account Information Request form.

If you have questions about your agency account balance or transactions, please contact CSI at getinvolved@ucdavis.edu

 

Payment of agency account Fees

With the campus closure in effect Business Services is closed and unable to accept payments to activate your agency account.   If your student organization needs to make a deposit to your agency account please  complete the Agency Account Fee Payment  Form  and follow these steps

  • This form is used to make payment for agency account fee and must be accompanied along with your deposit at the Cashier’s Office.
  • Only checks will be accepted at this time. Please DO NOT send cash.
  • Make check payable to “UC Regents”

Checks can be dropped off to the Cashier’s Office outside Drop Box at Dutton Hall or mailed to:
Cashier & Payment Solutions Office
University of California, Davis
PO Box 989062
West Sacramento, CA 95798-9062

Policies and Forms

Agency Account Policies (PDF)

Student Organization Deposit Form (PDF)

Agency Account Transaction Request Form (AggieLife Form)

  • This form is for all transaction requests, including:
    • Departmental Sponsorship: when RSO has been approved for a grant/funding from another department
    • Check Request: when requesting funds for reimbursement to an individual or for deposit in RSO agency account or off-campus bank account, or to pay vendor or for services provided
    • Transfer of funds to another RSO Agency Account: when transferring funds from your RSO’s agency account to another RSO’s agency account
  • Only ONE transaction type can be requested at a time.
  • Only the President/Primary Officer or Treasurer/Financial Officer (as listed on the RSO’s registration in AggieLife) are permitted to submit transaction requests.
  • Transactions will be processed within 15 business days (3 weeks) after form approval. Time sensitive requests or those with deadlines should be submitted with that processing timeline in mind.

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