Club Finance Council Grant

WHAT IS CFC?

The Club Finance Council (CFC) is an ASUCD and Pepsi-funded content-neutral program that offers undergraduate RSOs up to $2,500 to host conferences, celebrations, travel, publications, and other activities that help enrich campus life.

APPLICATION PERIODS

Fall Quarter: October 12 - 28, 2026

Winter Quarter: January 4 - February 10, 2027

Spring Quarter: March 29 – May 5, 2027

All funds are on a first-come-first-serve basis, so the application periods are subject to change.

ELIGIBILITY REQUIREMENTS

  1. Must be a registered undergraduate RSO and have an active Agency Account.
  2. Applications must be submitted at least 42 days (6 weeks) before the event date. 
  3. Only RSO officers listed on AggieLife can submit an application. 
  4. Events must be open to all students. 
    1. RSOs requesting funding for member-only events must provide documentation that recruitment was open to all.
  5. On-Campus Events need a pending or approved reservation through Conference & Event Services upon submission. Go to our Reservations page for more information. 

APPLICATION PROCESS

Apply today through Submittable 

  1. Submit Your Application: Complete the 2026-2027 Club Finance Council Application through Submittable.
  2. Attend an Intake Meeting: If your RSO meets the eligibility criteria, you’ll need to schedule an intake meeting to ensure your application meets all CFC policies.
  3. Grant Approval: Once your grant is approved, all RSO officers must sign the Finance Agreement within 5 calendar days. The agreement includes your approved funding amount and eligible expenses.
  4. Access Your Funding: To receive your grant funds, submit an Agency Account Transaction Request Form. For more information, go to our Agency Account page.
  5. Submit Your Expenditure Report: Your Expenditure Report is due 21 days after your event and must include receipts, event photos, and impact statements.

 

Important: Any funding reallocation requests or event date changes must be submitted to the CSI Grant Team at least 2 weeks before the original event date.

  • 30-Day Approval Deadline
  • If your application meets all eligibility requirements, you will receive an email with instructions for scheduling an intake meeting with one of our Grant Program Interns. Once you complete the intake meeting, you will have 30 days to finalize your application.

    If your application is not completed and approved within the 30-day period, it will be declined. However, you may reapply during the next application cycle if your event continues to meet the eligibility requirements.
  • 3 Application Revisions

  • After your intake meeting, you will have a maximum of 3 revision opportunities to correct any issues with your application.

    If your application still requires revisions after the 3rd attempt, it will be declined. You may reapply next quarter if your event continues to meet all eligibility requirements. To avoid delays, please carefully review all feedback, correct all identified errors before resubmitting, and reach out if you need clarification at any point in the process.
     


FUNDING RESTRICTIONS & GUIDELINES 

  • Prohibited Items

  • CFC will not reimburse items that were purchased before an application is approved.

    The following items and events aren't eligible for funding:

    - Events that are part of a department-run event (i.e., Picnic Day, Involvement Fair, Black Family Day, etc.) 
    - Monetary awards and raffle prizes
    - Monetary and physical gifts for UCD affiliates, vendors, and service providers. (i.e., Gift cards, pre-paid cards, meals or travel reimbursement, gift baskets, electronics, etc.) 
    - Scholarship programs
    - Events that serve or appear as coursework
    - Financial contributions for ASUCD political candidates
    - Any event, publication, or project cosponsored by ASUCD
    - Current or past debts to CSI or others

  • Allowable Item Examples
  • - Decorations
    - Equipment
    - Food & Drinks
    - Marketing (i.e., flyers, brochures, social media ads, merchandise, etc.)
    - Service Fees (Vendor, performer, or on-campus departments)
    - Software (i.e, Canva, additional cloud storage, publication software, etc.)
    - Supplies
    - Venue Rental Fees
    - Travel-related costs (i.e., Registration, lodging, transportation, etc.)
  • RSO Contribution
  • To qualify for a CFC grant, your RSO must pay at least 10% of the total event costs. You can contribute more than 10% if you want! 

    Here are some common ways RSOs meet the 10% minimum:

    - Agency Account Funds
    - Member Dues
    - Donations
    - Departmental Funding
    - Other Campus Grants
     
  • Food & Drink Restrictions

  • An RSO can request up to $1,000/year for food and drink expenses.

    Your total CFC request for food cannot exceed the rate of $12 per person per day.

    EXAMPLE: You estimate 100 people will attend your end of year banquet -> Your RSO can receive up to $1000 of funding for food/drinks.

    NOTE: You can purchase food and drinks from local restaurants, caterers, or grocery stores (i.e., Costco, Save Mart, Safeway, etc.).
     

  • Travel Event Restrictions

  • REQUIREMENT: You MUST SUBMIT a roster with the signatures of each student who attended the event in your expenditure report.

    An RSO can request up to $50 per person per day in CFC funding.

    EXAMPLE 1: 10 students are going to a 1-day professional conference in San Francisco -> You can only request up to $500.
    EXAMPLE 2:  Your RSO plans to take 20 UC Davis students to Santa Cruz for a 2-day kayak excursion -> You can receive up to $2,000.

    Travel Expense Examples:
    - Conference/competition registration
    - Admission costs for museums, exhibits, performances, etc.
    - Flights for long-distance or out-of-state events
    - Lodging
    - Gas
    - Equipment Rental


Frequently Asked Questions

  •  Why did the maximum award amount decrease to $2,500 this year?
  • Over the past 3 academic years, demand for CFC funding has increased significantly, and all available funds have been allocated by Winter Quarter each year. To provide more RSOs with access to funding opportunities, the maximum award amount was reduced by $500, from $3,000 to $2,500.
  • How much funding will be available for the 2026-2027 academic year?

  • We have $170,000 in CFC funding for the 2026-2027 academic year. 

    To ensure funds remain available for Spring Quarter applicants, $20,000 has been reserved for the Spring application period. The remaining $150,000 will be awarded during the Fall and Winter application periods on a first-come, first-served basis. Organizations should apply early, as available funds may be fully allocated before the end of Winter Quarter. 

  • Can I apply for an event in a different quarter? 
  • Yes, you can submit an application for an event in a future quarter. CFC cannot fund events that are during the summer or in Fall Quarter of the next academic year due university fiscal deadlines and RSO re-registration. 
     
  • Can I apply multiple times in an academic year? 
  • Yes. Each application must be for different events throughout the year, and the total funding received cannot exceed $2500.
  • What documents do I need for my CFC application?

  • You have a list of all event expenses with a quote or estimate for each item. 

    For on-campus events, you must have a pending or approved reservation through Conference & Event Services upon submission. Go to our Reservation page for more information on the reservation process. 

  • How can I get help on my application? 
  • You can email any questions to [email protected]. You can also schedule an in-person or virtual meeting with one of our Grant Program Interns or Student Grants Manager HERE. 
  • If we don’t use all of our CFC funds, do we get to keep it? 
  • No. Any unused funds from the categories approved in your Finance Agreement must be returned. After reviewing your Expenditure Report, our team will determine if there are any unspent funds and notify your RSO. Any unused funds will then be withdrawn from your Agency Accoun
  •  Will I get notified when the funding is in my Agency Account?

  • No. Your RSO will not receive a notification when CFC funding has been deposited into your Agency Account.

    To verify that the funds have been received, we recommend submitting an Agency Account Information Request 1- 2 weeks after you are notified that your Finance Agreement has been sent to the Finance Department. This will allow you to confirm your account balance.

    Once the funds are available, you may submit an Agency Account Transaction Request form to access the funds through direct deposit or a physical check. Please note that physical checks may take up to 4 weeks to be received after the form has been approved.