Registration Renewals for Existing Organizations

Registration is an important step to renewing your student organization! Once your student organization is registered, the group is recognized by the University and becomes eligible for many privileges, opportunities and services.   Registration for 2022-2023 opened on May 1, 2022.

STEP 1: Submit a Registration Form in AggieLife
Log in to AggieLife.  After logging in scroll down on the main page to My Groups section where all your groups are listed.

Select the group you want to register or update and you will see a blue box ‘Group Re- Registration’ to begin the process.

image of reregistration button in aggielife

Follow the instructions in the form.

Review and update out of date information. Remember to look over out of date information such as your organization’s description, social media links, and if you have a different advisor supporting your organization.  Be sure to review all the information that autopopulates in your form to make certain it is correct, or if there is anything that needs to be updated.

Select three currently registered UC Davis students who will be designated leaders of the organization. They will receive an email notification to complete the terms and conditions.

If applicable, delegate two out of the three Primary Leaders to be Authorized Reservers. The Authorized Reservers are responsible for reserving space on campus for events and meetings. This section will  only be available if you want to activate or open an agency account.

 

STEP 2: Update Organization Roster on AggieLife

Incoming primary leaders should be responsible for the registration process. They must be added to the roster in order to do so. Ensure new leaders are members of the student organization’s roster by adding new leaders and general members to the student organization’s Roster.

NOTE: You may only add new designated leaders as members. When all required forms are submitted, CSI will approve the registration and assign leaders to their respective positions in AggieLife.

 

STEP 3: Complete Orientation and Terms & Conditions

As part of registration renewal, each of the three leaders must complete 2023-2023 Terms & Conditions, as it aims to equip each primary leader with the tools and skills needed to understand the different policies and procedures in running a student organization. An email notification will be sent to all three leaders once the registration form is submitted.

STEP 4: If Applicable, Renew Your Agency Account

Agency Accounts are required for reserving classrooms and campus facilities as well as applying for grants from Club Finance Council (CFC) and Beyond Tolerance.

To open an Agency Account, you are required to pay an annual fee. NOTE: Organizations that register before June 30 will only be required to pay $35 to reactivate their agency account. After June 30, reregistering organizations will be required to pay $55 to reactivate their agency account.

Although it differs from a typical bank account in that you have no checkbook, it may be used as the organization’s general operating fund for all income, expenditures and campus recharges. Agency Accounts expire on June 30 of the year in which they were activated.

If your organization is requesting an agency accout, one to two of the three leaders identified in your Registration Submission must serve as Authorized Reservers. Authorized Reservers have access to make reservations on behalf of your student organization.

STEP 5: Review and Approval by CSI

When the registration form is submitted, CSI staff will cross-reference leaders with completed terms and conditions. If requirements are not complete, the form will be returned for modifications with a comment that indicates the information still needed. If your request is returned, this is your chance to try again.  Once all information and forms have been submitted it may take up to five business days to review and process your registration submission.