As of the 2017-2018 academic year, Authorized Reservers are required to complete training in order to gain access the Conference and Event Services reservation system and request space to plan meetings and events on campus. The Authorized Reservers Training is designed to educate Authorized Reservers on the often complicated reservation process.


Note: Regarding 2018-2019 Reservations

  • Once registered with an active agency account for the 2018-2019 school year, your RSO is free to begin making Special Event Reservation Requests for Fall Quarter.
    • It takes 7-10 business days for the account to be activated after the payment is made. You will receive an email from CSI when your account is activated.
    • Updating your Authorized Reservers after completing registration can take 2-5 business days.
    • Special Event Reservations will be accepted if the organization can provide picture proof of the Agency Account activation deposit.
  • Special Events for Winter and Spring Quarter for the 2018-2019 school year can be made starting the beginning of Fall Quarter, September 24, 2018.
  • Fall Meeting reservations can be requested through CES starting the beginning of Fall Quarter, September 24, 2018.


Click here to learn about the following basic procedures:

  • Bird’s Eye View of the Reservation Process
  • Who Can Reserve Space
  • When to Start Reserving Space
  • How to Reserve Space
  • MTG vs. SPE
  • Duplicating Reservations

Click here to view frequently asked questions from Authorized Reservers.

Click here to check space availability on campus.

Click here to learn about the following with regards to Meeting Reservation processes:

  • Overview of the Approval Process
  • A Breakdown of Reservation Fees for Meeting Reservations in:
    • Classroom Spaces
    • Paid Spaces

Click here to learn about the following with regards to Special Event processes:

  • Basic ‘Getting Started’ Information
  • Overview of the Approval Process
    1. Center for Student Involvement
    2. Reservation Coordinators and Facility Managers
    3. AggieLife Event Form
    4. Service Units
  • A Breakdown of Reservation Fees for Special Events

Click here to explore the many locations which can be reserved on campus.

  • June 2018: Farewells and New Beginnings!
  • May 2018: Re-registration, Fallin’ into reservations, Agency Account updates, and What’s up with AggieLife?
  • April 2018: A message from Transportation, Classroom Maintenance, and Opportunities with CSI!
  • March 2018: Tracking Event Participation and remember to check in on those AggieLife Submissions!
  • February 2018: Spring Quarter Meetings, Davis Outstanding Student Awards, Student Org Event Highlights!
  • January 2018: Change in Reservation Fees, checking out AggieLife, and Reserving Classrooms!
  • December 2017: Holiday News and Other Delights!
  • November 2017: AggieLife, a chance to win money, and Winter Quarter Meetings,!
  • October 2017: Time, Food, FMQ, and Much More!
  • September 2017: Authorized Reserver Training, Fall Quarter Meetings, and More!
  • June 2017: Renew your org, summer event information, and preparing for the next school year.
  • May 2017: Change in reservation fees, student organization registration, and Authorized Reservers training
  • April 2017: Reservations Assistant office hours, food service tips, and more!
  • March 2017: Everything you need to know before the winter quarter ends!
  • Late February 2017: Submit your reservations in advance, remember some policies about agency accounts, & don’t forget to take those next steps!
  • Early February 2017:  Analyze a permit, avoid auto-cancellation, take our survey, and walk through our Authorized Reservers Prezi!
  • January 2017: Keep some tips and tricks in mind when planning your event!
  • December 2016:  Learn when reservations go live for Winter Quarter, fill out a social media request form, and fill out our survey to help us help you!
  • November 2016: Take note of our new food policy and learn where to find the classrooms and equipment needed for an awesome event!
  • October 2016: Find the location of the new Event Services office, how to book a room before 6 p.m and some other important tad bits not to be forgotten!
  • September 2016: Review acronyms thrown around at CSI, learn how the Student of Division Affairs support RSO events!
  • June 2016: Learn about fall 2016 reservation parameters, summer reservations and meet our new 2016-2017 Reservations Assistant Eric!
  • May 2016: RSVP to the Authorized Reservers Re-Registration workshops, watch a reservations tutorial video and learn the Reservations Assistant’s Spring Quarter office hours!
  • April 2016: Enter to win two tickets to Davis Dance Revolution and check out the new Reservations Hotline number!
  • March 2016: Find out when to reserve space for your Spring quarter meetings and tips for event planning!
  • February 2016: Check out the new Reservations site, learn how to avoid auto cancellations, and understand the anatomy of the reservation permit!
  • January 2016: Refresh yourself on Agency Account policies!
  • December 2015: Learn how to contact Service Units if you need additional event approvals and how to avoid auto-cancellation fees!
  • November 2015: Educate yourself on the updated potluck and catering policy, learn about client/catering times and check out some helpful links!
  • October 2015: Learn how to duplicate reservation requests in one form and refresh yourself on important reservation tips and policies!


If you did not find the answer to your question, please email CSI at or call the Reservations Hotline at (530) 754-0438.