Are you looking into starting a new organization on campus? You have come to the right place! First, check out the info graphic below to learn about the five things you need to start a new Registered Student Organization (RSO). Then, click through the module to start creating your new organization!
NOTE: New student organization registration will not occur between April 15, 2017 and May 15, 2017. New student organization interest received during this time period will be processed, but registration will not occur until 2017-2018 registration launches on May 15, 2017.
If you are in the process of creating a new student organization, please first complete the following steps before you register:
It’s crucial that you spend time determining the purpose and category of your organization. Each student organization is required to describe clearly and specifically the purpose of the organization. If the stated purpose is too vague or general, you will be contacted to provide more information. The purpose of the organization should be consistent with the educational nature of the University and will be publicized on the group’s OrgSync profile.
While this is not required, creating a constitution for your organization can be helpful for your student organization to have a vision and a base to follow and refer back to. Want to learn more about creating a shared vision among your officer team? Check out our leadership tips!
If you are seeking to create a fraternity or sorority, you must be in touch with the UC Davis Office of Sorority & Fraternity Life to review the process for recognition. OSFL review and approval is required before you may pursue the CSI registration process.
Once you have determined your organization’s purpose, it’s time to create a unique and clear name for your organization! Please be aware of the following rules and policies regarding the use of UC Davis in your organization’s name, and duplicate organization names:
- Student organization names must comply with University Name and Trademark policy. All variances of names and visual representations of the University of California, Davis, are considered UC Davis trademarks. The marks include any trademark, service mark, name, logo, insignia, seal, design, or other symbol or device associated with or referring to UC Davis. Also included are any word, phrase, or image that implies association with the University, such as “Cal Aggie” or “Go Ags!”
- The University owns these trademarks and must approve their use.
- Student organizations may use the University name (including any abbreviation) only to describe its location, but not as part of its name. Example: “Service Club at UC Davis” is permitted, but “UC Davis Service Club” is not permitted.
- Student organizations may use the term “Aggie” as part of a name, but not “Cal Aggie.” Example: “Aggie Cultural Association” is permitted, but Cal Aggie Cultural Association” is not permitted. [If the name of your group is the same as, or very similar to, that of another group (campus or off campus), then you must clearly differentiate your group’s name. Terms that may help you differentiate your name include “at UC Davis” or “Campus Chapter of.” Examples: Campus NOW, Campus Chapter of Girl Scouts.
- With the permission of Center for Student Involvement, student organizations may use the “UC Davis” logo, “Go Ags!” logo, or athletics logos. Groups are not permitted to use the University seal or “Cal Aggie” logo.
- Anyone violating the provisions of California Education Code 92000, which prohibit use of the University name without permission, is guilty of a misdemeanor. We urge groups to review all publicity materials used in any event they sponsor to insure accurate representation. Since individuals may be misled into thinking the University is associated with an event that uses its name, the University is exposed to potential liability should someone suffer damage or injury at the event. The University will seek indemnification from groups for any damages it may suffer as a result of unauthorized use of the University’s name.
Your student organization can be one of the three types: Undergraduate, Graduate, or a combination of both.
Select up to five currently registered UC Davis students who will be Officers of the organization. You will need to obtain their basic contact information, including email addresses, phone numbers, and student ID numbers. Each Officer will need to complete the registration process on OrgSync by signing Terms and Conditions sent to them through their provided email address.
You will also need to delegate two out of the five officers to be Authorized Reservers. The Authorized Reservers are responsible for reserving space on campus for events and meetings. You will need their UC Davis login ID for this information.
When a student or group of students identifies an interest in wanting to a new student organization, they must complete the New Student Organization Interest Form on OrgSync.
Following submission of the New Student Organization Interest Form, a CSI staff member will contact the student to schedule an in-person meeting with an option to bring other members along. At the meeting, the CSI staff member and student leader(s) discuss the mission and purpose of the proposed student organization, responsibilities of proposed officers, etc.
At the conclusion of the meeting, the CSI staff member will let the student(s) know that there is a duplicate organization and encourage the student(s) to explore that organization, or explains next steps in the process including online registration and in-person orientation.
The President and Treasurer of new student organizations must complete orientation online, as they equip officers with the tools and skills needed to understand the different policies and procedures in running a student organization.
In the case that the student(s) have been authorized to move forward, the student leader will be instructed to visit OrgSync, find their new portal under My Memberships, and click “Update Now” in the orange box to complete the Student Organization Registration Form. Once the form is complete, the five officers receive email alerts to complete the terms and conditions.
Pending CSI approval for the new organization, completed terms and conditions, and in-person orientation attended, an email is sent to those five officers to confirm the new registration and share resources. Next steps include receiving your mailbox number, CSI advisor, and instructions to open an agency account.
Receive your CSI mailbox number. Once your organization is approved, you will receive an on campus mailbox number, located in the Center for Student Involvement Office, on the 4th floor of the MU. Please keep in mind that this mailbox is for letters only – no packages will be accepted!
You are highly encouraged to open an Agency Account. Agency Accounts are required for reserving classrooms and campus facilities as well as applying for grants from CFC and CSI – Beyond Tolerance. To open an Agency Account, you are required to pay the $35 annual fee. Although it differs from a typical bank account in that you have no checkbook, it may be used as the organization’s general operating fund for all income, expenditures and campus recharges.