Insurance Info

The University of California has created an insurance program to cover Registered Student Organization (RSO) for most on-campus events. Events covered by the policy are paid for by the University; however, RSOs are responsible for making sure their event is covered. Event coverage is only available for registered student organizations covered by The University of California insurance program.

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Does my event need insurance?

Is your event…

    • Open to the public
    • Involves more than 5,000 people
    • Requires auto coverage
    • Includes amusements
    • Includes inflatables
    • It is a sports event for which signed waivers have not been obtained.
    • Requires Product Coverage:
      • NOTE: If the distribution or sale of food, beverages and souvenirs comes to more than $10,000, you MUST purchase products coverage.
        • Covers costs to you associated with injuries or illness sustained by a guest arising from ingesting or using a food, beverage or souvenir. 
    • Requires Garage Keepers Coverage:
      • NOTE: If you are not parking a guests’ vehicle(s) at your event, you do not need this coverage. 
        • Covers damages to your guests’ vehicles caused by you if you provide parking for their vehicles. If a Vendor, hired by your organization, is parking vehicles at your event, the Vendor must provide a Certificate of Insurance naming your organization and The Regents of the University of California.
    • NOTE: Review the UC Hazard Class Chart since it can determine if you are in need of insurance coverage.

If any in the above list are applicable, your event will require additional underwriting.  Please submit your application at least 7 to 10 days prior to the event to allow for underwriting. To complete an underwriting.

HOW DO I APPLY FOR INSURANCE Coverage?

  • Apply for coverage online or complete the RSO Application Form
  • Fill out the RSO Application Form
  • At the end of the process, print out the Certificate of Insurance which verifies coverage. Make two copies (keep a copy for yourself and submit a copy to your facility manager).

You will NOT have to pay for coverage for on campus events. If you have questions or require assistance, contact the Marsh Customer Service Center at 866-838-9536 between 6am and 3pm Pacific Time.

Is your organization covered by a national or parent organization?

Student organizations are NOT eligible for insurance through Campus Connexions if either one applies below:

  • Covered through a national or parent organization 
  • Have their own liability insurance 

What requirements does my Certificate of Insurance need to meet?

  • Your registered student organization at UC Davis must be listed as the Insured or Additional Insured.
  • The REGENTS OF THE UNIVERSITY OF CALIFORNIA must be listed as Additional Insured.
  • The Insurer/Producer name and contact information must be on the certificate.
  • The policy start and end date must encompass the entire length of the event.
  • The policy must include General Liability coverage of at least $1,000,000.
  • The Certificate of Insurance must provide 30 days’ advance written notice to the University of any modification, change, or cancellation of any component of the insurance coverage.

Where to send your Certificate of Insurance

You may send the certificate in digital format (email) to getinvolved@ucdavis.edu or analogue format (mail) to: 

Student Involvement

UC Davis

One Shields Avenue

Davis, CA 95616 

 

Please note, the official address to be listed on the Certificate of Insurance is:

The Regents of the University of California

1111 Franklin Street

Oakland, CA 94607

 

(This second address is NOT the address to send your certificate to – refer to the very first address)

Participant Waivers

Check with your Reservation Coordinator if your event requires Participant Waivers.

NOTE: Do NOT change any other language in the document as it is a legal document and alteration will make the waiver invalid.

Insurance for Non-Affiliates

Do Non-Affiliates need insurance coverage?

If non-affiliates (people who are not students, officers, or employees of UC) will be providing any of the following goods or services at your event, they will need insurance coverage too:

  • Food. (e.g. caterers, restaurants)
  • Entertainment. (e.g. bands, bounce house owners, theatrical troupes)
  • Any other goods or services with serious inherent risks that can be reasonably foreseen.

If the non-affiliates already have insurance coverage, they need to send the Certificate of Insurance to their facility manager. Certificate requirements are listed below. If they do NOT have insurance coverage, they can purchase insurance.

What are the requirements for Non-Affiliate Certificates of Insurance?

  • The Non-Affiliate must be listed as the Insured.
  • The REGENTS OF THE UNIVERSITY OF CALIFORNIA and your student group must be listed as Additional Insureds.
  • The Insurer/Producer name and contact information must be on the certificate.
  • The policy start and end date must encompass the entire length of your event.
  • The policy must include General Liability coverage of at least $1,000,000.
  • If the non-affiliate is bringing a vehicle onto campus, the policy must include Automobile Liability coverage of at least $1,000,000.
  • If the non-affiliate is bringing employees onto campus, the policy must include evidence of California Workers’ Compensation coverage.
  • The Certificate of Insurance must provide 30 days’ advance written notice to the University of any modification, change, or cancellation of any component of the insurance coverage.