My check for an approved Agency Account Transaction form hasn’t arrived. How do I stop the check and resend it?
If possible, let us know what the check number is, so that we may contact the business center and stop the check.
You can find checks at the front desk at the CSI office at Memorial Union 442 once the President and Treasurer have received an email stating that their check has arrived.
Contact the ARC Business Center, inquiring about starting a gift account along with the donation letter in possession.
If a campus department has sent you a grant, please make sure that the President or Treasurer have complete the Agency Account Transaction Request Form for Departmental Scholarship on AggieLife (found here). The authorized department approver must complete necessary departmental information and approve the form. It will take 15 business days for the transaction to be processed.
The Agency Account expires June 30 of every school year. If your student organization has been active throughout summer, please ask your officers if you all have taken the preemptive measures to re-register before the June 30 expiration date. If your student organization has not been active throughout summer please take the time to reactivate your Agency Account because most likely it is expired.
You can reactivate your Agency Account with the Business Center at the ARC. Reactivation fee is also $45 for renewal and $35 for new accounts. Please keep in mind it does take 7-10 business days to process this request. It is not until after this waiting period are you able reserve rooms. We are also unable to allow you to reserve rooms without an active Agency Account, but there are areas on campus you can reserve without an Agency Account if you need rooms ASAP. CSI is not able to activate your Agency Account, we can assist with any questions or issues you may have.
You can access information about your agency account on AggieLife! Simply click the three horizontal lines next to the name of your organization in the upper left hand corner and scroll down to the finance tab.
No, you cannot sell commercial items for profit.
If I do pre-orders (such as doughnuts) and people already paid and are just picking them up, do I need a permit to sell?
You do not need a permit to sell if there is no transaction happening on campus.
No, you cannot sell raffle tickets, but you can suggest a donation be made.
State law requires that raffle tickets and raffle contest publicity materials clearly indicate no purchase is necessary or donation to participate in the contest. Anyone requesting a free raffle ticket must be provided one. Printed tickets must have the name of the organization and, if a dollar amount is listed, the word “donation” must appear.
Any member of an RSO can submit an application to raise funds. We ask that you allow five business days for your application to be processed!
Officers must be currently registered students.
Yes, but it could affect their eligibility for certain grants; structure of leadership could be broken up in an undergraduate and graduate group.
No. Student organizations cannot be created for a single event.
Off-Campus Bank Accounts
Officer Change Requests
It depends on if the prospective officers have completed their required forms (Orientation & Terms and Conditions). Once they do and an Officer Change Request Form (OCRF) is submitted, we will approve it as soon as possible.
Each student organization is allotted meetings for free within 4 hours per week (Sunday – Saturday). If meeting times surpass the 4 hours RSOs will be required to pay a $32 reservation fee.
If the reservation says you’ve been bumped, your reservation has been cancelled for academic purposes. You will be refunded the time/fees, but you will have to look for another location for your event. If your reservation was cancelled due to campus closures, again you will be refunded the time/fees. If you need to change your room reservation due to expected conditions please refer to the following chart for fees that would incur for room reservations. The closer to your reservation it is, the more fees you will incur for cancellation.
How come the room I’m reserving says it’s unavailable but I checked on CES and it says it was available?
Please check and confirm the time you are putting in is correct. If the time is correct and the event time surpasses 10pm, there is a possibility that it’s too late and the building may be closed for operations. I would recommend submitting at event request for the latest time possible and submitting a change request form for the times that you were planning your reservation for.
I wanted to make reservations, but I can’t right now and I need spaces for upcoming events. What can I do?
If you are unable to make reservations, please look over following requirements:
- Your student organization is registered for the upcoming school year.
- Your Agency Account is active.
- Both of your Authorized Reservers have been recognized.
- Both Authorized Reservers have completed and submitted their Authorized Reservers Training
If some of these steps have not been fulfilled, please take the time to do so. If your organization has completed all of the listed steps and you still cannot log in, please contact us. For the time being you can reserve rooms the day of at the Student Community Center or at the CSI Conference Room .
If you’re having issues logging in, check in with the other Authorized Reserver. If the other Authorized Reserver is able to log into CES have them put in the event request first. Before checking in with any issues related to logging in, please check if you have completed and submitted your Authorized Reservers Training. If you have, please check that you are listed as an Authorized Reserver. If these have both been completed/fulfilled, please contact us in person on the 4th floor of the Memorial Union or email us with screenshots of the error message at firstname.lastname@example.org.
Undergraduate Registered Student Organizations cannot have alcohol of any kind at their on campus events. However, graduate organizations can.